Sample Business Quotation Letter

Sample Business Quotation Letter

Sample Business Quotation Letter

[Quotation letter is the most common and used letter in a business organization. These letters allow companies, and organizations to inquire about the prices of materials and services offered by certain businesses. Here briefly describe on Sample Business Quotation Letter to send quotations of products, services with prices and discounts. You can make changes as per your requirements.]

Date: DD/MM/YY

Concern Authority…

Job Designation…

Company/Organization/Store name…


Sub: Quotation Letter (Purpose)

Dear (Name/Sir),

Thank you for your email. My name is (Name) and I will be assisting you with your price inquiry today. From your email, I understand that you are receiving lower price rates for the mentioned in the quotation from other vendors. (Describe in your words).

Based on your previous business relationship it appears that you have to work with us for 2/3/5 years (More/less). I also briefly looked transaction history and hence I am providing you the maximum discounted rates in past as well. (Explain all about the situation).

It is because of our long term business relationship and after discussions with our company CEO I am sending you the new rates with a further discount of 1.15% per item. (Describe all about the term and condition). This discount only for once because our rates are already competitive in the market with the best quality.

In case you are satisfied please get in touch with our support team for more information about quality, booking, delivery time, payment schedule and final quotation with price, specifications and other terms. (Cordially describe your greetings and requirements).

Hope this helps.


Your Name…

Business Address…

Contact Info. and Signature…


Another Format, 

Date: DD/MM/YY


Purchase Division (Department name)

Company/Store name…

Office Address…

Ref: Terms and Quotations for (Produce name)

Dear Sir,

Thank you for your inquiry of (Date) by Email. We are glad to enclose the following quotations of “Product name”.

Produce Name: —- —- —-

Model: —- —- —-

Battery: —- —- —-

Price per unit: —- —- —-

Warranty: —- —- —-

Our normal trade discount is 15% for ten (10) days and 5% extra if the order is made for more than 1,000 pieces at a time. (Describe all about the term and condition). We do supply to our customers’ door through our own care.

Our (Product name) is originally imported with intact packing and we provide a guarantee for our (Product type) set for three (1/2) years. (Explain all about the situation).

If you need any further details to meet your customer requirements, you should feel free to write/call/email to us. (Cordially describe your greetings and requirements).

Yours faithfully,

Your name…

Sales Manager, (Job Designation).

Company name…

Contact Info. and Signature…