Sample Promotional Letter Template

Sample Promotional Letter Template

[A promotional template is written to give a brief to the concerned departments regarding the way promotions must be decided upon. The letter is written to bring management’s attention to the employee’s promotion. This letter usually works as a template and a brief for use at a later time. This initiative is taken to provide a clear picture to the concerned departments and for endorsing the fair practice of choosing the right candidates for promotion across the entire organization. The letter should include the accomplishments of the employee throughout his/her tenure in the organization.]


Sender/Your Name…

Job Designation and Department name…

Date: DD/MMYY (Date on Which Letter is Written)


Receiver name….

Job Designation and Department name…

Subject: Promotion letter template

Dear Mr./Ms. (Full name of the concerned employee),

The important points that must be considered while drafting the promotion letter template are as follows: (Describe in your words).

Before drafting the letter for promotion for any employee, it is important for the respective departments to update themselves with the current promotion policies especially the incentive percentage, the date of promotion, etc. (Describe all about the situation).

The letter should be motivating. It should be able to develop a sense of belonging towards the company and also be able to promote the interest of the employee towards his or her work responsibilities. (Focus on rules and regulations).

The letter should be able to appraise the efforts of the employee and must end on a motivating note. (Describe your recommendation).

With regards and Best wishes,

Yours sincerely,

(Name of the head of the concerned department)

Contact Info. and Signature…

Another Format, [Email Format]

To: Receiver mail address, [email protected]

From: Sender mail address, [email protected]

Subject: Promotion letter template

Dear Mr. /Ms. (Name)

Employee performance should be reviewed as per company policy whether it is in accordance with the benchmark decided or it needs further improvement. (Describe in your words).

The promotional package doesn’t get confirmed until and unless management announces a specific grade and date of promotion. (Focus on rules and regulations).

Pay and perks must be updated with reference to company policy declared for a certain grade. (Describe all about the situation).

Motivational urges should communicate future concerns from employees. (Describe your recommendation). These used to be in appraisal format with an intention to increase the overall performance of the employee.

Inform employee the reason for his promotion, and the expectations from him. (Focus on greetings and appreciation).

Appraise employees for continuous target accomplishment.

Well done. Keep it up!

With regards and best wishes.

Yours sincerely,

(Name of the head of the concerned department)

Contact Info…