Sample Advance Payment Request Letter for Suppliers
[Here briefly describe on sample letter to request advance payment on an urgent basis from Suppliers. You should show a particular cause. You can customize this letter as per your requirements.]
Date: dd/mm/yy
Authority name…
Job Designation…
Institute Name and Address…
Subject: Request for Advance Payment
Dear Sir,
As we discussed in the meeting to start plain fabric production (Particles name and type) for (Institute name). I have got all the quotations from three suppliers of required raw material with discounted rates as compared to our previous orders. All the quotations are enclosed for your review. I request you to please instruct the accounts department to release at least 10/20/30% as advance payment for the final purchase order. All the remaining dues will be paid at the time of delivery. According to my analysis of these discounted rates of suppliers, we will get 5/7/10% extra revenue from this production order.
Regards,
Your name…
Merchandising Officer (Job designation),
Contact no. and Signature…
Another format,
Date: dd/mm/yy
Authority name…
Job Designation…
Institute Name and Address…
Subject: Request for Advance Payment
Sir,
Please allow this letter to serve as our request to receive an advance payment from the (Insert contract name).
The (Institute name and contact name) hereby request a 25% advance payment, in the amount of (Money amount).
Please note that costs incurred and paid from the advance must be accounted for in the subsequent payment request. Furthermore, the advance will be deducted from the total amount of reimbursement requested.
If you have any questions or need additional information to process this request, please contact (Name and Number) at your possible time.
Your name…
Merchandising Officer (Job designation),
Contact no. and Signature…
