Sample Warning Letter to Employee for Absence

Dear (name),

This letter is to inform you that we are noticing your absence for many days. We thought maybe you will inform or explain to us the reason for your absence but we did not hear you. (Describe in your own words). This is the last warning letter to you to let us know within 24 hours about the reason. If we do not hear or see you within 24 hours then we will consider you ineligible and not qualified for this job. (Describe actual problem and situation).

I am sorry but I will have to fire you from this position if you do not take any notice or do not take it seriously. (describe your requirement and managerial decision). Please contact and let us know immediately about what is going on and why you are not coming to work, otherwise, I will dismiss you finally.

Thank you.

Your Name…

Job Designation…

Company/Institute name…

Another Format,

Date…

Employee name…

Job Designation…

Department Name…

Sub: Warning Letter for Absence

Dear Employee,

It has come to my notice the third time now that you are always absence during the weekly official meeting. (Describe in your own words). I don’t know why you don’t attend the meeting but let me tell you that all of our future methodologies and plans are mostly decided in those meetings you miss. (Describe all about the situation). Keep missing a few more and you will find yourself either demoted or fired.

I don’t think you even understand the magnitude of the post you’re on and as you have are the Internee Trainer; future firm employees rely on you. (Describe actual problem and situation). If you, yourself keep missing the meeting what will the internees make out of it?

I suggest you to kindly mend your ways and focus on work and I hope you will do just that. (describe your requirement and managerial decision).

Thanking you,

Your Name…

Job Designation…

Company/Institute name…