Sample Request for Quote Letter

Sample Request for Quote Letter

Sample Request for Quote Letter

[A quote letter is written when one is requesting references regarding products or you can send requirements to the supplier. Quote letters range from service price quotation to product price quotation. Such a letter indicates the price of a product or service, the terms, and conditions of the business. An individual or company writes a quote letter to request for details about goods or services that they require. This letter helps the buyer to have details of the costs of the goods or services so that they can allocate a budget. You can make changes as per your requirements.]


Sender/Your name…

Home/Office Address…

Date: DD/MM/YY (the date on which letter is written)


Receiver/supplier name…

Store/Office Address…

Sub: Request for Quote Letter

Dear (sir/name),

On behalf of (Institute/school), I write to request a quote for (Product type) that you supply in wholesale. (Describe in your words). We are a school/institute with (****) the number of students and (****) staff. We wish to request a quote to provide the products mentioned below at your earliest. (Describe all about your requirements). School/institute is resuming in (***) weeks and we wish to have the produce by then.

S.no.: Product description………. quantity……. (Describe in details).

Please treat this as a matter of urgency. We wish to have the quote within (***) days. Kindly also send details on the mode of payment, terms, and conditions so that we can start making the arrangements early enough. (Describe all about the situation). In case you have any questions or need clarification, kindly contact us on (Contact info./Email address).

We hope to hear from you soon regarding this quote request. (Cordially describe your greetings and expectation). We also look forward to a long-standing business relationship with you if this transaction is a success.

Yours Faithfully,

Your name…

Home/Office Address…

Contact info. and Signature…


Another format, [Email Format]

TO: Receiver mail address, [email protected]

From: Sender mail address, [email protected]

Sub: Request for a quotation

Dear (Sir/Name),

This is to bring to your kind consideration that we do assembling of manufactured auto parts in (Car/Bike name). Our plant is situated in the (Address) Industrial Division. (Describe in your words). We are in urgent of the following parts mentioned below for (Car name).

S.no. Product and Quantity

(1) Wipers ………… 1000

(2) Side Mirrors …. 1000

(3) Headlights ……. 1000

(Describe all about your requirements). We would request you to kindly consider this matter as urgent and send us your quotation with terms and conditions regarding payment at the earliest as we are in the process of completing our deadline. We would be placing a minimum order of 1000 pcs. Each. (Cordially describe your greetings and expectation).

Your prompt action is this regard would be highly appreciated.

Yours sincerely,

Your name…

Home/Office Address…

Contact info…