[A letter of pending payment reminder is a kind notification to a client or customer who has not made a payment as expected. A letter like this can be a simple and quick way to settle an outstanding payment before taking legal action. This letter is used to request that the company or individual release the pending payment. It is critical to request the remaining payment in a polite and professional manner. It is a friendly way of reminding the client of a past-due payment.]
From,
Sender/Your Name…
Office/Business address…
Date: DD/MM/YY (date on which letter is written)
To,
Receiver Name…
Office/Business address…
Sub: Reminder of payment (Write your topic)
Dear (Name/Sir),
We write this letter with regard to (Write your purpose) purchased by your company (Name) and delivered to your store on (date). (Describe in your words). The reference number of the delivery note (Number *****) as seen in the copy enclosed herewith. (Focus on document attachments). We wish to make a humble request that you make the pending payments of (Money amount) as soon as possible. (Reminder of payment issue).
The goods delivered amounted to (Money Amount) as evident from the invoice attached. The company is closing the books of accounts and we wish the outstanding payment to be made by the latest (date). (Describe all about the situation). We are grateful for your company’s business relationship and we value you as clients. (Explain company policy and terms). We wish to settle these payments on friendly terms.
If payments have already been made, we apologize and ask you to kindly ignore this letter and send relevant copies of the relevant transaction to our email (address). (Focus on the relevant explanation). Please also let us know if you have any questions or need clarification regarding the bills.
We would highly appreciate it if you handled this matter with urgency. (Cordially describe your greetings). Thank you for your time and we hope for a long business relationship.
Yours sincerely,
Your Name…
Job Designation…
Office/Business name address…
Contact Info. and Signature…
Another Format, [Email Format]
TO: Receiver mail address, name.fghf@mail.com
From: Sender mail address, name.sfgd@mail.com
Subject: Reminder of payment
Dear Mr./Ms. [Name of receiver],
This letter is being written to inform you that your payment of [mention the reason of payment] has been outstanding for the past [mention time for which the payment has been due]. (Describe in your words).
We kindly request you to make the payment, as we must have all our payments in on time. (Describe all about the situation).
We’re sorry for any inconvenience caused. (Explain company policy and terms).
Yours sincerely,
XYZ [Your name]
Job Designation…
Office/Business name address…
Contact Info…
