Internship Report on Central Depository System of BRAC BANK

Internship Report on Central Depository System of BRAC BANK


The proposal on “Central Depository System (CDS)- a basic infrastructure for develop the Capital Market & Share Management of BRAC BANK. This proposal is to prepare an Internship Report prepared as a requirement for the completion of the BBA program of the American International University Bangladesh. The program covers a pereiod of 10 weeks of organizational attachment. As a requirement for the completion of the program I need to submit a report, which includes the Study on Share market online trading system through CSD.

Central Depository System of BRAC BANK

1.1 Background of the company: BRAC Bank Limited is a scheduled commercial bank established under the Banking Companies Act, 1991 and incorporated as a public company limited by shares on 20 May 1999 under the Companies Act, 1994 in Bangladesh. The primary objective of the Bank is to carry on all kinds of banking businesses. The Bank could not start its operations till 03 June 2001, since the High Court of Bangladesh suspended the activity of the Bank. Subsequently, the judgment of the High Court was set aside and dismissed by the Appellate Division of the Supreme Court on 04 June 2001 and accordingly, the Bank has started operations from 04 July 2001.

BRAC Bank Limited, with institutional shareholdings by BRAC, International Finance Corporation (IFC) and Shorecap International, has been the fastest growing Bank in 2004 and 2005. The Bank operates under a “double bottom line” agenda where profit and social responsibility go hand in hand as it strives towards a poverty-free, enlightened Bangladesh.

A fully operational Commercial Bank, BRAC Bank Ltd. focuses on pursuing unexplored market niches in the Small and Medium Enterprise Business, which hitherto has remained largely untapped within the country. In the last five years of operation, the Bank has disbursed over BDT 1500 crore in loans to nearly 50,000 small and medium entrepreneurs. The management of the Bank believes that this sector of the economy can contribute the most to the rapid generation of employment in Bangladesh.
Since inception in July 2001, the Bank’s footprint has grown to 22 branches, 350 SME unit offices and 19 ATM sites across the country, and the customer base has expanded to 200,000 deposit and 45,000 advance accounts through 2006. In the years ahead BRAC Bank Ltd. expects to introduce many more services and products as well as add a wider network of SME unit offices, Retail Branches and ATMs across the country.

1.2. Corporate Vision, Mission, Goals
“Building a profitable and socially responsible financial institution focused on Markets and Business with growth potential, thereby assisting BRAC and stakeholders build a “just, enlightened, healthy, democratic and poverty free Bangladesh”.
• Continuous endeavor to increase fee based income
• Sustained growth in ‘small & Medium Enterprise’ sector
• Keep our Debt Charges at 2% to maintain a steady profitable growth
• Continuous low cost deposit growth with controlled growth in Retained Assets
• Corporate Assets to be funded through self-liability mobilization.
• Growth in Assets through Syndications and Investment in faster growing sector
• Achieve efficient synergies between the bank’s Branches, SME Unit Offices and BRAC field offices for delivery of Remittance and Bank’s other products and services
• Manage various lines of business in a fully controlled environment with no compromise on service quality
• Keep a diverse, far flung team fully motivated and driven towards materializing the bank’s vision into reality
BRAC will be the absolute market leader in SME business through out Bangladesh. It will be a world- class organization in terms of services quality and establishing relationships that help its customers to develop and grow successfully. It will be the Bank of choice both for its employees and its customers, the model bank across the globe.
Rationale of the study:
Fulfill the requirements of the course “ Internship” and to get practical working knowledge in Banking Sector.

Objective of the report :
Broad objective:

The Central Depository System concepts are new in Bangladesh and the Internship Report to develop in that area is essential. The main object of the Internship Report is to analyses the Central Depository System and Share Management of BRAC Bank Limited to identify the Stock Market system in Bangladesh.

It would further our operational knowledge on Central Depository System area.
It would also familiarize me with the practical aspects of the respective areas and
Would help us to sort out problems/difficulties with effective remediation.

Specific objective:
The main object of the Internship Report to discuss on the legality and essential of introducing the Central Depository System, method of Central Depository System, advantage and disadvantage of the Central Depository System.

To discuss the transaction of shares before introducing the Central Depository System and after introducing the system.

To also placed discussion on investor’s protection by the Central Depository System, attraction of the investors in the capital market in Bangladesh.

This is also discussed on , opening of Account, pledging , fees and deposits, eligible securities and equity market operation.

A depository is like a bank for shares instead of money. Instead of holding shares in the form of certificates, investors have accounts in the depository and are able to move securities and settle stock exchange transactions by an electronic update of their accounts.

The core service of a depository is the efficient delivery, settlement and transfer of securities through a computerized book entry system. The need for a depository arose from shortcomings in the present settlement system, resulting in:
• lengthy delay in delivery, settlement and transfer of securities
• tedious procedures for verification of securities and transfer deeds
• considerable time involved in dispatching cash dividends and bonus shares
• risk of damaged, lost, forged and duplicate securities
• serious problems associated with physical custody
• tedious procedure involved in pledging of physical securities to raise capital.

Scope of the Report:
This study will deal with CDS, Company Secretariat and Share division activities undertaken by BRAC Bank Ltd. This study will increase the idea of Capital Market & Share Management through Central Depository System (CDS).

Sources of data collection: The project report will be written on the basis of both primary and secondary data analysis. The analyses are:
Primary :
The primary source of data contains information provided by the BRAC Bank Limited Annual Report, IPO Prospectus and Mohammad Obaydur Rahman, Manager, Company Secretariat and Officers of different levels of BRAC Bank Limited.
Secondary :
The secondary source of data contains information obtained from various Practical Report, Depository Regulations,2000 and Depository (User) Regulations,2003, Companies Act 1994 , SEC monthly Review, CDBL Annual Report and Internet.

1.3. Share holding structure of BRAC Bank Limited at a Glance

 Types of Share Ordinary share
 Date of publication of Prospectus September 20, 2006
 Subscription Open November 12, 2006
 Subscription Close November 16, 2006
 For Non resident November 12, to November 25, 2006
 Offer Price (Tk.) 170.00
 Face Value (Tk.) 100.00
 Market lot (Share) 50
 Sponsors Portion (Share) 5,000,000
 Public Offer (Share) 5,000,000
 Total Issued Shares 10,000,000
 Total Paid up Capital (after IPO) 1,200,000,000
 Reason for IPO: To strengthen the company’s capital base & augment business expansion.
 EPS (as per Prospectus) 15.74
 NAV (as per Prospectus) 172.31
 Manager to the Issue AAA Consultants & Financial Advisers

1.4. Corporate Social Responsibility :

BRAC Bank Ltd has not just a corporate identity it has a social identity too. As a bank they are socially responsible. Fifty percent of the Loan portfolio is diverted to Small and Medium Enterprise banking, and as a financial intermediary they channel funds from the surplus ends to the needy. Countrywide network of SME Units cater to the needs of small entrepreneurs to help them build their asset base. BRAC Bank Ltd is the market leader in SME, striving for socio-economic upheaval in Bangladesh. BRAC Bank Ltd does not support any finances that are detrimental to our environment. A portion of the revenue is channeled to support BRAC schools, where children study for free. 70% of these children are female.

1.5. Nature of business:
A fully operational Commercial Bank focuses on pursuing unexplored market niches in the Small and Medium Enterprise Business, which hitherto has largely untapped within the country. The Bank is also actively involved in retail banking and has a broad range of consumer loans ranging from personal loans up to auto loans to debt & credit cards. Furthermore the Bank has gained a strong market share in the global money transfer market or remittance through significant tie-ups with major international money transfer agencies. In the last two years, BRAC Bank has also participated in providing large syndication loans in association with other National Commercial Banks in the country. Today BRAC Bank is considered as fourth generation bank extending full range of banking facilities by providing efficient, friendly and modern fully automated on line service. Since its inception, it has introduced fully integrated online banking service to provide all kinds of banking facilities from any of tits conveniently located branches.
1.6. BBL-At Present:
The financial performance of BBL is found to be satisfactory. During the year 2006 the Bank reported Tk 334.26 million. Profit after Tax (PAT). The growth rate of PAT during this period was 73.47%. Financial performance in 1Q 2006 is also found to be increasing trend. It is noteworthy here that the Bank has turned into a profitable organization in the year 2003 after making loss in first two years of its operation. The above performance of the Bank was based on the higher growth rate of business activities during the period. Net interest income of the Bank has increased by 90.60% during 2006.On the other hand; growth of investment income and fee base income was 74.92% and 97.55% respectively. Operating profit of the Bank increased to Tk 2077.42 million in 2006 from 1173.31 million in 2005, representing growth rate of 77.05%. Earning per Share (EPS) of BBL has increase the same manner from TK 38.54 %in 2005 to TK 63.31% in 2006 per share, representing increase of 64.27%. The Bank has declared 20% bonus share as dividend for its shareholders on the profit of the Bank for the year-end 2007. (1)
Credit Rating of BRAC Bank Ltd by CRISL

 Long TermShort Term
Entity RatingAA3ST-2

A (Adequate safety):-Financial Institution rated in this category is adjudged to offer moderate degree of safety for timely repayment of financial obligation. This level of rating indicates a corporate entity with an adequate credit profile. Risk factors are more variable and greater in periods of economic stress than those rated in the higher categories.

ST-2 (High Grade):-High certainty with regard to the obligor’s capacity to meet its financial commitments. Risk factors are very small.

1. Auditor’s report 2006 of BBL

According to the Credit rating report, 2006 by Credit Rating Information and Services Limited (CRISL), BRAC Bank Ltd. is rated as “single A” in the long term and “ST-2”

in the short term on the basis of the organization’s strong distribution channel, satisfactory profitability, liquidity risk management structure, and IT infrastructure, adequate capital adequacy and professional management team etc. The key moderating factors for the ratings are limited market share, dependency on high cost bearing fixed deposits, low non-funded business and high HR turnover.

Internal and External source of Cash

(As per Audited Accounts amount in TK)

(1) Internal Source of Cash

Ordinary Share Capital120,00,00,000500,000,000500,000,000500,000,000
Preference Shares150,000,000150,000,000
Statutory Reserve337,196,032135,564,81658,396,57019,860,550
Surplus in Profit & Loss Account496953184226,006,069224,490,34070,346,259

Total Internal Source of Cash

From the above table and graph it is noticed that internal flow of cash of the Company is gradually increasing every year and in the year 2007 the rate of increase was highest because of earning maximum profit. So the company’s performance is steadily increasing.

External Source of Cash 

Borrowing from Bangladesh Bank, other Banks & Financial Institutions


315,00,00,0001,473,608,3341,473,391,667568,208,333415,650,000Deposits And Other Accounts26,237,804,47114,752,674,45713,409,010,3908,168,978,8663,497,302,616Other Liabilities2,607,393,0991,375,084,7941,210,720,172688,541,752233,166,593Total28,845,197,57017,601,367,58516,093,122,2299,425,728,9514,146,119,209

Source: BRAC Bank Prospectus

Total External Source of Cash

The External source of cash of the Company is also increasing every year. In the year 2006 the rate of increase was lowest and most of the cash coming from the Deposits and Other Accounts not from the Borrowing from Bangladesh Bank, other Banks & Financial Institutions.

1.7 SWOT Analysis of BRAC Bank Ltd

  1. Strengths of BRAC Bank limited

1. Strong financial backing form the world recognized financier like ShoreCap Ltd., IFC, and BRAC.

2. Foresighted vision from the recognized management.

3. Professional supremacy and counseling from three major financiers.

4. Well versed and professionally trained sales team managed by aggressive leading giants.

5. The first local bank offering sophisticated online banking.

6. Relentless in pursuit of business innovation and improvement.

7. Value and respect people and make decisions based on merit.

8. Have a strong customer focus and relationships based on integrity, superior service and mutual benefit.

9. “We believe that our high level of personalized service, commitment towards our community”, core values are the key differences between BRAC Bank and the all the rest

10. Strong advertisement coverage.

B.  Weaknesses of BRAC Bank Limited :

1. New Entrant in the industry.

2. Conservative in product introduction.

3. Corporate banking division is improving slowly.

4. Small coverage or reach to customer in comparison to other banks.

5. Taking more time to be well staffed and diversified.

6. Facing rapid changes in policy to survive.

C. Opportunities

1. The sector is growing rapidly and BRAC Bank has already proven itself to avail this opportunity of getting recognition of fastest growing bank in the region.

2. The online banking has a huge potential.

3. BRAC Bank Ltd. introduced SME banking and as the market leader in SME banking made it significantly different from the competitors.

4.  Strong-customer focus has a value for its future growth.

5. As a proven profitable entity, BBL can go to public and avail huge amount of investment.

6. Providing real time basis account access service and ATM service at a comparatively lower cost leads it to customer focus.

D. Threats

1. The increase in interest rate on deposit scheme by other banks UPTO 12% is a major threat to its product.

2. Lack of stability in macroeconomic situation.

3. Unstable money market.

4. Rapidly changing regulatory policies.

5. Launching of similar kinds of product by other bank.

A Comprehensive Statement of Income & Expenditure


A comparative income position of the Bank for the period ended March 2006 and for years ended 31st December 2005, 2004, & 2003 are as follows

Net Interest Income240,232,370607,331,119
Income from Investment69,153,731292,067,158
Commission, Exchange and Brokerage109,557,900271,073,023
Other operating income786,3912,846,359
Total operating income419,821,3921,173,317,659

Operating Expenses

A comparative operative expense position of the Bank for the period ended March 2006 and for years ended 31st December 2005, 2004, & 2003 are as follows:

Total operating Expenses213,201,027592,999,647
Profit before provision206,620,364580,318,012
Provision for loans & advances79,384,437,239,413,598
Provision for other74,697544,313
Total Profit before Tax127,161,230340,360,101

Source: BRAC Bank Prospectus

1.8 Management Aspects

Like any other business organization, the Top management makes all the major decisions at BRAC Bank Limited.  The Board of directors being at the highest level of organizational structure plays an important role on the policy formulation.  The Board of directors is not directly concerned with the day-to-day operation of bank.  They have delegated their authority to its management committee, which is called MANCOM. Now there are 5 directors in the Top management of the bank. All the directors have good academic background and have huge experience in business.   Mr. Fazle Hasan Abed is the chairman of the bank. The board of directors holds meetings on a regular basis.

q  The Management Hierarchy of BRAC Bank Limited is given below:


Board of Directors

Managing Director

Deputy Managing Director

Executive Vice President

Senior Vice President

Vice President

Senior Assistant Vice President

First Assistant Vice President

Assistant Vice President

Senior Principal Officer

Principal Officer

Senior Officer

Officer Grade II

Officer Grade I

Junior Officer


Departments of BBL

BRAC Bank Limited had organized and restructured its different departments and working procedures in order to make the bank more dynamic, effective and goal-oriented.  According to that, BRAC Bank Limited currently has 15 major departments to provide smooth services to its clients as well as efficient management of the Bank.  These Departments are:

  1. Human Resource Department
  2. Secured Remittance Services Department (SRS)
  3. Payment Service Department (PSD)
  4. Financial Administration Department (FAD)
  5. Corporate Department
  6. Company Secretariat & Risk Management Department
  7. SME Banking Department
  8. Retail Banking Department
  9. Customer Service Delivery Department (CSD)
  10. Asset Operation Department (AOD)
  11. Impaired Asset Management Department (IAM)
  12. Treasury Department
  13. Cards Department
  14. External Affairs Department
  15. General Infrastructure Department (GIS)

1.9. Products & Services of BRAC Bank Limited

BRAC Bank Limited as a third generation bank is trying heart fully to gain competitive advantage than the other banks through a regular balanced mix of cost leadership strategy and differentiation. The concentration strategy of its branches in major commercial areas puts it in a favorable position.

BRAC Bank offers access to a wide range of products and services that can meet all financial needs of Individuals and corporations including banking, investing, mortgages, lines, loans and more.

According to the official website BRAC Bank Limited serving the following products and services to the customers:

Loans and Advances
Instant Cash
High Flyer Loan
Teachers Loan
Car Loan
Life Style Loan
Unsecured Personal Loan
Secured Loan/OD
Apurbo Loan
Pathshala Loan
Credit Card Loan
Salary Loan
Premium Term Deposit
ABIRAM -Fixed deposit
DPS-Deposit Premium Scheme
Current Account
Corporate products
Transaction Sales/Priority banking
Service Objective
Term Finance
Working Capital
Our Target Market
Trade Finance
Money Market

1.10 Name of Branches

At Present BRAC Bank Limited has 26 branches across the country.

Serial No.

Branch Name

01Gulshan Branch,Dhaka
02Motijheel Branch, Dhaka
03Dhanmondi Branch, Dhaka
04Satmasjid Road Branch, Dhaka
05Banani Branch, Dhaka
06Moghbazar Branch, Dhaka
07Uttara Branch, Dhaka
08Mirpur Branch, Dhaka
09Nawabpur Branch, Dhaka
10Rampura Branch, Dhaka
11Keraniganj Branch, Dhaka
12Narayangonj Branch, Narayangonj
13Ganakbari Branch, Savar
14Sonagazi Branch, Feni
15Agrabad Branch, Chittagong
16Momin Road Branch, Chittagong
17Halishahar Branch, Chittagong
18Sylhet Branch, Sylhet
19Zindabazar Branch, Sylhet
20Beani Bazar Branch,Sylhet
21Bishwanath Branch,Sylhet
22Nabiganj Branch,Sylhet
23Moulovibazar Branch,Sylhet
24Jessore Branch,Jessore
25Rajshahi Branch,Rajshahi.

1.11. Information Technology of BBL

Within a short of period of operation, BBL has built up satisfactory level of soft and hard IT infrastructure for smooth banking business operation and quick decision- making process of the management team. The company uses MBS banking software with required modules. The above modules generate some MIS report for internal and external purposes. In addition, the Bank uses the Phoenix Software for ATM and Access Card management. The branches are linked with optical fiber or radio links. However, some limitation has been found in MBS Banking Software for increasing demand of IT support. The board already sanction fund for acquiring new powerful integrated banking software from abroad.

1.12. Target Customer:

As the main product of BRAC Bank Ltd is SME, BRAC Bank has a strong SME focus and has developed a wide range of SME business products, these are customized for specific localized small and medium business across the country. The SME loan products cover a range of rural, semi-urban and urban financial needs in the market. Besides them, industries, transport business, education institutions, medical centers, marine business, any other high worth companies, individuals, etc are also the main customers of the bank. The bank has the ATM card and Credit card facility, so the users of the same are also in target.

Advancement in Information Technology (IT) has ushered in a new era of growth and development in the global business environment. The Central Depository System (CDS), involving electronic book entry to record, register and transfer securities is a significant contribution of the Information Technology revolution to the capital markets of the world. Change in ownership of securities takes place without physical movement of certificates and without the necessity of executing/printing transfer instruments under the Central Depository System, resulting in scrip less trading of increased volumes of securities in vastly shortened settlement periods of 2 to 3 days. Central Depository System is an integral part of all developed stock markets of the world and has already caught on in many of the developing countries. Robust markets in Aisa (India, Pakistan, Thailand, Malaysia etc) have all established Central Depositories in recent years, covering stocks and shares as well as fixed income instruments. The Central Depository System eliminates-
• Lengthy delays in delivery, settlement and transfer of securities
• Tedious procedure of verification of securities and transfer deeds
• Extended time needed in delivering benefits like cash dividends, bonus and right shares
• Risks of damaged, lost, forged and duplicate certificates
• Serious storage and safe keeping problems associated with physical custody and
• The tedious procedure and risk involved in raising money against pledging of physical securities.

On the basis of The Depositories Act 1999, and The Depositories Regulations 2000 , the Central Depository Bangladesh Limited (CDBL), only one CDS operator , was incorporated as a Public Limited Company on 20th August,2000 to operate and maintain the Central Depository System (CDS) in our country.

There are 24 Sections in the Depositories Act 1999 and describes each and every points in these sections.

On the basis of the Depositories Act 1999, and prior approval of the Securities and Exchange Commission, Central Depository Bangladesh Limited, only one Central Depository System operator in Bangladesh made Bye-Laws to function and maintain the Depository System.

Legal and Regulatory Structure
There is a sufficient legality in the Depositories Act 1999 to incorporate the central depository system in our country. By dint of the legality the Central Depository Bangladesh Limited (CDBL) was incorporated as a Public Limited Company on 20th August, 2000 to operate and maintain the Central Depository System (CDS) of Electric Book Entry for stocks and shares, as well as providing various other investor services including facilitating secondary market trading of Treasury Bills and Government Bonds issued by the Bangladesh Bank.

On the basis of the Depositories Regulation 2000, Securities and Exchange Commission constituted a high power monitoring cell to ensure the security and control of the depository system and its operating procedures.

Depository and its legality

The Depositories Act, 1999, defines the depository. “Depository” means a company constituted with the institutions specified by regulations for the purpose of maintenance and transfer of securities through book entry and registered under the Companies Act.”

Legality: There is sufficient legality in respect of Depository. Depositories Act 1999 and Depositories Regulations 2000 have given power to the operator to operate and maintain the Depository System and also given legal protection to the depository participators. Before enact the Depositories Act there was no depository system and as well as legal protection of the participators.

A depository is like a bank for shares instead of money. Instead of holding shares in the form of certificates, investors have accounts in the depository and are able to more securities and settle stock exchange transactions by an electronic update of their accounts.

The core service of a depository is the efficient delivery, settlement and transfer of securities through a computerized book entry system.

A depository can be compared with a bank. A depository holds securities of investors in electronic form. Besides holding securities, a depository also provides services related to transaction in securities. At this moment CDBL is the only depository in Bangladesh.

Need for Depository and its legality

Legality: In early 1999 erstwhile Government felt to introduce Depositories Act to operate Central Depository System for the greater of the investors and chunk the Capital Market in our country. Then Government passed in the Parliament Depositories Act,1999, providing a legal basis for depositories in Bangladesh. On the basis of Depositories Act 1999 and Depositories Regulation 2000 and Depositories Regulations (user) 2003, Central Depository Bangladesh Limited started operation of Central Depository System in our Country.

The need for a depository arose from shortcomings in the present settlement system, resulting in:

• lengthy delays in delivery, settlement and transfer of securities;
• tedious procedures for verification of securities and transfer deeds;
• considerable time involved in dispatching cash dividends and bonus shares;
• risk of damaged, lost, forged and duplicate securities;
• serious problems associated with physical custody;
• tedious procedure involved in pledging of physical securities to raise capital.

Central Depository Bangladesh Limited (CDBL), a joint venture company setup by banks, stock exchanges, Asian Development Bank and other institutions operates the Central Depository System in Bangladesh.

Central Depository Bangladesh Limited (CDBL), by converting physical certificates into electronic form, will eliminate the risks of damaged, lost, forged and duplicate share certificates. The instantaneous delivery through electronic book entry will result in immediate transfer of ownership, which presently can take over a month. Central Depository Bangladesh Limited (CDBL), in the long term, will also reduce the costs of the investing public.
Depository Participants and its legality
About the Depository participants described in the Depositories Regulations(user) 2003.

On the basis of the Regulations and the bye-laws of Central Depository Bangladesh Limited, the following types of organizations may become Central Depository Bangladesh Participant:
1) Stock Brokers/dealers(members of the Dhaka and Chittagong Stock Exchanges.
2) Banks
3) Financial Initiations
4) Insurance companies
5) A statutory organization
6) Merchant Bankers
7) Asset Managers
8) Custodians
9) Any other capital market intermediaries registered with the SEC

Participants are divided into the following categories:

a) Trading participant
b) Full Service Participant
c) Custody Participant
d) Settlement Agent Participant.

Legality: There is sufficient legality in respect Depository Participant which is mentioned earlier.
Account Opening and its legality
Legality: There is sufficient legality in respect of Account Opening. Depositories Regulations (user) 2003 explained about the Account Opening and maintaining of the depository. Depositories Regulations and By Laws of Central Depository Bangladesh have given more legal protection to the Depositor Participates in the Account Opening. Account holders may take shelter of law in case any discrepancy. All kinds of document in respect of Central Depository System are prima facie evidence and will treated as secondary evidence in Courts as per Evidence Act 1872 .

The Depository Participant will request the investor to fill in an Account Opening Form and sign a Terms & Conditions document which sets out the rights and duties of both the investor and the DP. The DP will then open an account for the investor in the CDS.

Normally the account will be in the name of the investor. If the DP is going to mix one investor’s securities with another in an omnibus account, then this must be specifically agreed to by the investor in writing.

Where the account is in the name of the investor, then the law provides that the account holder is a member of the company even through his securities are dematerialized .

The DP is required (under the regulations) to provide statements on at least a monthly basis if there are movements on the account. Even if there are no movements the participant must provides a quarterly statement.

Dematerialization (Demat) and its legality:
Dematerialization is a process by which physical certificates of an investor are converted to an equivalent number of securities in electronic form and credited in the investor’s account to the Central Depository Bangladesh Limited (CDBL) part of the company’s register.

Legality: There is also sufficient legality in respect of Dematerialization (Demat). Central Depository Bangladesh Limited, CDS Operator to effect the dematerialization as per provision of Depositories Regulations and its by-laws which is approved by the Securities and Exchange Commission. To protect the interest of participant , there is provision of sufficient legal protection.

The Depositories Regulations(user) 2003 reveals – When the Depository declares any security eligible for dematerialization, the owner of that security can open an account with the Depository or its participant and deposit securities that are in his own name or in the name of his customer, if he is a custodian, to the issuer for dematerialization

The Central Depository Bangladesh Limited describes about the dematerialization.

An account holder may proceed to convert his securities held in physical form into dematerialized form by filling up and signing a dematerialization request form (DRF) as specified in form 08 in triplicate and getting the relevant security certificates scrutinized/vetted by his CDBL participant. The CDBL participant shall enter from the 2nd copy of the DRF a demat instruction into the system in accordance with the user manual . The CDBL shall provide issuers with details of all dematerialization requests through the system in accordance with the user manual . Documents representing securities held in physical form including certificates and/or letters of allotments shall be presented by the shareholders or his/her nominees to the issuer alongwith the top copy of the DRF for conversion of securities to dematerialized form . The issuer is responsible for ensuring that only valid dematerialization requests are confirmed to CDBL and warrants that such securities exist, are validity issued and stand in the company register in the name of the account holder who has sought dematerialization in respect of those securities . The issuer shall in all cases retain the DRF. The issuer shall return the certificates relating to those securities in respect of which dematerialization is rejected to its owner unless otherwise required by any law in force for the time being . In all cases where any issuer rejects any request for dematerialization of any securities, the issuer shall communicate in writing to the concerned CDBL participant and the account holder, the reason for such rejection . The issuer shall accept full responsibly for cancellation, mutilation or destruction of certificates and/or other documents of title to securities received and accepted by it for dematerialization and for the safe custody thereof pending cancellation, mutilation or destruction . Credit of securities into an account shall be made when the issuer confirms the transfer of securities to the CDBL portion of the register(demat) or confirms the credit of a fresh issue of securities to the account holder .

Rematerialization (Remat) and its legality:

Legality: There is also sufficient legality in respect of Dematerialization (Demat). Central Depository Bangladesh Limited, CDS Operator to effect the dematerialization as per provision of Depositories Regulations and its By laws which is approved by the Securities and Exchange Commission. To protect the interest of participant , there is provision of sufficient legal protection.

If any person wishes, he may covert the dematerialized securities in his account again into rematerialized form in accordance with the Bye-laws .

Dematerialization is a process by which electronic securities are converted into physical certificates i.e. electronic holdings back into material certificate.

The depository Participant will instruct Central Depository Bangladesh Limited through the system and the securities will then be debited from the account upon confirmation by the issuer conveyed electronically through the system. The issuer will transfer the holding from the depository portion of its register to the certificated portion. The issuer will provide the investor with a share certificate within 30 days of a dematerialization request.

Pledging and its legality:

A Depository or Depository Participant may provide pledge facilities to its customers .

By dint of the regulation account holders may use the shares in their depository accounts as collateral against a loan without the need to rematerialize the securities (provided the pledgee agrees to take collateral in this form). The pledgee must be a participant or an depository account holder. The Pledgor gives instructions to his participant to pledge his shares to the pledgee. The Pledgee must confirm acceptance of the pledgee. The shares are the “frozen” in the account of the pledgor and cannot be moved until instruction are received from the pledgee. The instruction from the pledgee may be to release the pledge or to move the shares to his own account. As the shares remain in the account of the pledgor, the pledgor will receive all benefits and will still able to vote.

Services of Depository and its legality:
Legality: As per Depositories Regulation and the exercise of Bye Laws of Central Depository Bangladesh Limited , operator gives the above mentioned services. In any discrepancies, participators may take legal shelter which is mentioned in the Regulations.

• Dematerialization of shares-converting physical certificates to electronic form (Regulation 38)
• Rematerialization of shares converting electronic securities into physical certificates.(Regulation 39)
• Transfer of securities (Regulation 41-43)
• Settlement of trades executed into the stock exchanges (Bye-laws 10-10.2.5)
• Pledging of dematerialized securities (Regulation 44)
• Electronic credit in public offering of companies (Regulation 9)
• Issuance of non-cash corporate benefits such as bonus, right shares in electronic form. (Regulation 45-47)

Buying and Selling and it legality:
On the basis of Regulation of the Depositories Regulations(user) 2003 with own By Laws 10, Central Depository Bangladesh, only Operate of Central Depository System. On the basis of regulations and By Laws, CDS operator transfer the securities ownership.

Legality: The main function of Central Depository System is Buying and Selling and transfer of securities ownership. For the greater interest of the buyers and sellers, passed the Depositories Act and Regulations. Before Depositories Act and Regulations, there was no Depository System. In 1999 Government passed the Depositories Act for the greater interest of the investors. There is sufficient legal right in Depositories Act. Because all kinds of documents/papers will be treated as Prima Facie Evidence in Court of our Country.

The introduction of Central Depository System does not make any difference to the process of buying and selling although it does make a difference to the settlement of such trades.

Where investors have Central Depository System Account through their broker, then the act of giving a sell order to the broker also authorize him to move securities from the investors account to settle the sale. The broker will move the securities to his Clearing Account when he enters the order into the market. If the order is executed then the securities in the Broker’s Clearing Account are used to settle the sale. If the order is not executed then the broker will move the securities back to the investor’s account from the broker’s Clearing Account.

Where investors have a Central Depository System Account through a custodian (who is not a broker) such as a bank, then they must advise their custodian bank that they have sold as they do for physical securities. However, the securities must be in a Central Depository system Account before they are sold and the broker may wish to check this fact with the custodian before executing the order.

On the settlement date of a brought trade, the broker will move securities from this Clearing Account to the account of the buying investor (provided the investor has paid) Investors may leave the securities in their account(ready for sale when they wish to sell or to avoid the need to hold certificates) or they may request the participant to rematerialize the securities.

Eligible Securities and its legality:

Legality: There is sufficient legality in respect of eligible securities.

Regulation of the Depositories Regulations (user) 2003 explains about the eligible securities. On the basis the regulation and own By Laws of CDS operator, operator determines the eligible securities.

Usually the exchanges arrange spot trading of shares of any company for a day followed by three days trade suspension prior to its admission into Central Depository System. Securities and Exchange Commission in the first stage has a preference for issues of “A” category companies for dematerialization. However, with the startup of the Central Depository System distribution of all initial public offerings must be through the Central Depository System. Therefore, Initial Public applicants have to open depository account with a Depository Participant to receive any allotments against their IPO applications.

Depository eligible securities include:

• Securities listed on a Stock Exchange
• Securities issued by the Government and other debt instruments
• Other securities such as mutual fund units, commercial papers etc
• Must be in an account in the depository before they may be sold
• Will be added to an account in the depository after they have been brought.
Treasury Bills Electronic Registry and its legality :

Legality: There is sufficient legality in respect of Treasury Bills Electronic Registry. On the basis of the regulation and the own By Laws of Central Depository Bangladesh Limited, Central Depository Bangladesh Limited performs the Treasury Bills Electronic Registry.

As per Regulation of the Depositories Regulations (User) 2003 and the By Laws of Central Depository Bangladesh Limited Treasury Bills is one of the eligible securities.

As part of its ongoing efforts to improve market infrastructures, the Bangladesh Bank has opted for the use of an electronic registry for its Treasury Bills to foster the development of a secondary market in Treasury Bills in Bangladesh. The Central Depository Bangladesh Limited has provided the infrastructure for Bangladesh Bank’s electronic registry by linking up all banks participating in Treasury Bills auctions to the Central Depository System of Central Depository Bangladesh Limited.

Statement of Accounts and its legality:

Legality: There is sufficient legality in respect of Treasury Bills Electronic Registry. On the basis of the regulation and the own By Laws of Central Depository Bangladesh Limited, Central Depository Bangladesh Limited performs the Treasury Bills Electronic Registry.
Participants can print their owner statements of account using their own terminals, including statements for clients who opened accounts through them.
Statements can be generated as often as necessary showing the beginning balance for each Treasury Bill held by the holder, the transactions for the period and the ending balance.
Bangladesh Bank can also print the Statements of Account for the registered holders of Treasury Bills at any predetermined frequency.

Provision of Penalty:

There is provision of penalty which is mentioned in the Section 15(1) and 15(2) of the Depositories Act,1999. provides “If a person contravenes or attempts to contravene or abets the contravention of any provision of this Act, he shall be punishable with imprisonment for a term not exceeding five years, or with fine or with both.

The Depositories Act provides where any person guilty of an offence mentioned in sub-section (1) is a company or any other body corporate each of its directors, managers or any other officer responsible for administration of its business shall be deemed to be guilty of the said offence, unless he proves that the offence was committed without his knowledge, or that he exercised due diligence to prevent the commission of the offence.

The Depositories Regulations (User) 2003 provides “ The commission may suspend or cancel Registration Certificate of a person contravening any provision of these Regulations or any directive issued thereunder, or may take further punitive measures against any person accused in an investigation by the Commission.”

“Provided that, no penal action shall be taken against the person concerned without giving him a show cause notice and a reasonable opportunity of being heard. Provided further that, the affected person may appeal to the Commission under the Securities and Exchange Commission (Appeal) Regulations, 1995, which shall be settled as per the said Regulations.”

Compensation System and its legality:

Legality: There is a provision in the Depositories Regulation to compensate the participants who are suffered loss by the operator.

The Depositories Regulation reveals– “Compensation System – The Depository shall have adequate arrangements, which may include insurance to lawfully compensate any person suffering a loss on account of the Depository. Provided that, the insurer, any of its subsidiary companies or any of their officials, shareholders or representatives, during the period of insurance, shall not be included or be in the Board of the Depository”

It is believed that insurance coverage to investors who have suffered monetary loss as envisaged by depository participants is not possible at this situation for practical difficulties. But, like other depositories of the world’s stock markets, there should be a compensation fund in protecting the investors’ interest. And the compensation fund may consist of in the main contributions by the stock broking companies which are depository participants (DP) and contributions by CDBL.

Role of CDBL in Share Trading and Share management

Background of CDBL

Central Depository Bangladesh Limited (CDBL) has been registered as a Depository by the Securities and Exchange Commission under section 4 of The Depositories Act 1999 and regulation 5 of The Depositories Regulations 2000.
Central Depository Bangladesh Limited is desirous of establishing a Depository system, And whereas it is desirable that the affairs of the Depository system be established and regulated in accordance with the Depositories Act 1999, the Depositories Regulations 2000, and the Depository (User) Regulations 2003, it is also desirable that the contract to be entered into between each user of the Depository System and Central Depository Bangladesh Limited be constituted in accordance with the following Bye Laws.
Now, therefore, Central Depository Bangladesh Limited, in exercise of the powers conferred by section 18 of the Depositories Act 1999, makes with the prior approval of the Securities and Exchange Commission the following Bye Laws, namely.

Functions of CDBL
The functions of CDBL are to establish and operate a depository service;
(a)To provide facilities for holding Eligible Securities in Accounts
(b) To provide facilities for Dematerialization and Rematerialization of eligible securities
(c) To provide facilities for debiting and crediting securities to an account as a result of a Corporate Action
(d) To provide facilities for the Settlement of Transactions
(e) To provide facilities for the Pledging, Unpledging, and Confiscation of eligible Securities
(f) To provide facilities for the lending and borrowing of Eligible Securities
(g) To provide facilities for the freezing and unfreezing of Eligible Securities
(h) To provide reports to CDBL Participants, Issuers and Direct Account Holders

CDBL Fees and Deposits
1. Dematerialization Fee TK 0.00025 5 Market Value of Securities Participants month end P.O./Draft
2. Transaction Fee TK 0.00025 5 Market Value of Securities Participants / Account Holders Month end P.O./Draft
3. Custody Fee 0.050% p.a. 5 Market Value of Securities Participants / Account Holders Month end (calculated on a daily basis) P.O./Draft
4. Depository Connection Fee TK 500 p.m. – Fixed monthly fee for the first connection Participants / Issuers Monthly in advance P.O./Draft
5. Additional Depository, connection Fee TK 5,000 p.m. (per minute), fixed monthly fee for each additional connection for participants / issuers monthly in advance P.O./Draft
6. Annual fee on face value of issued eligible securities
-For up to TK 5 crore rate of fee is TK 25,000/-
-For above TK 5 crore to TK 20 crore rate of fee is TK 50,000/-
-For above TK 20 crore rate of fee is TK 100,000/-
Communicating with CDBL
Like other CDBL participant BRAC Bank Ltd. also can establish and maintain an interface with CDBL in accordance with the user manual as amended from time to time in this behalf.

The above picture is the interface of the Master Control Application software provided by CDBL to BRAC Bank Ltd. The generic name of the software is Versatile Engine for Depository Accounting System-Version 6.99. An Indian company CMC Ltd. developed this software for CDBL. The authorized persons of BBL can get into the CDBL network through this software by using dial up intranet connection service provided by CDBL. The authorized persons have to dial a new hunting number every time they want to get access to the intranet connection and before that they have to collect free hunting number form CDBL call center. CDBL has huge number of participants and it is increasing day by day but there are limited hunting number as a result most of the time it is difficult to collect free hunting number.

CDBL promptly give notice to the CDBL Participant if CDBL ability to communicate with the CDBL participant in accordance with CDBL instructions.

Record Retention:
The CDBL participant preserves for a minimum period of seven years all original documents relating to its usage of CDBL. In particular the CDBL participant preserve the following documents in such a way that they can be retrieved within a reasonable period of time, if requested by CDBL or the Commission:

(a) Account Opening Forms
(b) Customer Agreements
(c) Written authority from the Account Holder for all transactions
(d) Written authority to hold Securities in an Omnibus Account
(e) Any complaints from investors and / or account holders relating to the usage of CDBL

Advantages of Depository:

Elimination of bad deliveries
Immediate transfer of shares
Reduction of handing large volume of papers
Elimination of risks associated with physical certificates such as loss, theft mutilation, forgery etc.
No odd lot, every unit of shares is a market lot.
Lot of legal protection
Provision of Compensation


Though many earlier hidden risks associated with voluminous paper works in the form of bad delivers, mutilation, loss and forgery of share certificates will reduce substantially, but investors still carry other sorts of risks in the CDS:

• No limit holding securities by the depository participants causing risk factors to the investors.
• The Depository participants have the opportunity to misappropriate the securities they hold
• Issuers have no access to the account of their shareholders .
• Duplicate share certificates may demat by the cheater

Impact on capital market:

Capital Market:
The Capital market, an important ingredient of the financial system, plays a significant role in the economy of the country. Bangladesh Capital Market is one of the smallest in Asia but the third largest in the region. When companies feel needed to raise capital by floating shares then they can raise capital from general public. After floating shares of a company are being traded in the stock exchanges. SEC is the regulatory body of capital market as well as commission.
The Securities and Exchange Commission (SEC) was established on June 8, 1993 under the Securities and Exchange Commission Act 1993 (Act 15 of 1993) as a capital market regulator with a view to ensuring proper issuance of securities, protection of the interest of investors in securities, development of the capital and securities markets, and regulation of the capital and securities markets in Bangladesh.
The Commission consists of a chairman and four full time members who are employed by the government for a period of three years renewable for another similar term. The service of the Chairman and members of the Commission are also determined by the Bangladesh government. The Chairman is the chief executive officer of the Commission.

There are two stock exchanges the Dhaka Stock Exchange Limited (DSE) and the Chittagong Stock Exchange Limited (CSE), which deal in the secondary capital market. DSE was established as a public Limited Company in April 1954 while CSE in April 1995. Both the stock exchanges are self-regulated non-profit organization. As on 30th June 2004 there were 195 securities listed with CSE against which total issued capital was 44,360 million and total market capitalization was Tk.1, 25,910 million and there were 267 securities listed with DSE against which total issued capital was Tk.48, 940 million and total market capitalization was Tk.1, 42,370 million. The Dhaka Stock Exchange (DSE) has 195 SEC registered trading members/brokers and the Chittagong Stock Exchange (CSE) has 124 registered brokers. Many of these registered brokers have authorized representatives operating on the floor on behalf of the concerned brokers of DSE or CSE.

4.1. Findings

1. After introducing Central depositary system (CSD) through CDBL paper certificate has been eliminated. So, issuer company are not used paper share certificate for distributing among the share holder.
2. As all the shares of BBL are in demat form, quick and safe transaction and management of share is possible (with the help of CDBL) comparing those companies who are still using paper based share as paper share can be damaged or lost and time is required to convert it into demat form (as only demat share can be traded).
3. Being a listed Company, it may further increase share capital through issuing bonus and right shares such activities has been easiest for CDBL.
4. Every company which are like to float shares or like to listed to stock exchanges have to come through CDBL.
5. As the majority of the shareholders are general public, transparency of the Company has increased.
6. The Corporate Governance of a company has become more effective as all data and information are preserving by CDBL.
7. Activities of Depository participant become easiest and they can perform smoothly.
8. Investors feel more secure as their securities are kept in electronically by CDBL.
9. Employment opportunity has been created by introducing CSD in Bangladesh through CDBL .
10. Stock market trading become more popular and traded volume has increase significant after introduce CSD system.

From the findings it is clear that BRAC Bank as well as investors and related concern has benefited by CDBL, which is beneficial for both the financial and management of the Company. It increases the volume of trading in market and reduce the communication gap. So, the end result of the study shows that there are positive impacts on the Company after using CSD system and the null hypothesis is true.

5.0. Recommendation
1. The Company should shift the office of the Share Division in a convenient place so that the shareholders can reach in the office easily and can get their necessary information comfortably.
2. BRAC Bank Ltd should provide sitting arrangement for its respective shareholders to show them courtesy and should provide them efficient services to attract new investors in the future.
3. Internet connection should be provided in the Share Division to get access to the website of the SEC, DSE and CSE in order to get necessary updated information related to share.
4. All the information is computer based in the Share Division. If the computer system crushes, the connection with the CDBL will be disconnected. As a result, any information relating with the shares, like- downloading the reports, checking the BO Account number, share transfer etc. will be impossible to get. For that, backup system should be available in the Share Division.
5. Share division has to waste much time in getting connection with CDBL for downloading important reports or checking BO Accounts as the hunting number of CDBL became very busy most of the time. Any fixed number or time should be arranged to get access with the CDBL server.
6. BRAC Bank Ltd can start Merchant Banking operations to provide portfolio management, share-trading facilities etc to its customers, like the AB Bank Ltd and Prime Bank Ltd. This will be a new wing of business and the opportunity of earning more profit.

6.0. Conclusion

Introduction of depository system in Bangladesh through enactment of the Depository Act 1999 is a remarkable event in the capital market of Bangladesh. Securities and Exchange Commission has been entrusted with the responsibilities for regulating the matters of the depository. Securities and Exchange Commission has issued two regulations namely Depository Regulations,2000 and Depository (User) Regulations,2003. Central Depository Bangladesh Limited has been granted registration by Securities and Exchange Commission for establishing and operation of depository in Bangladesh. The study deal with CDS system, and Share Management activities of BRAC Bank Limited.

Today’s business is very competitive and complex. To survive in the relate sector the organization need competitive people and has to take some effective policy. Every country must have a plan for important role in economic activities. Bangladesh is no exception of that. Commercial Banks’ financial development and economic developments are closely related. That’s why the private commercial banks; are playing significant role in this regard. BRAC Bank Ltd is one of the fastest growing banks in respect of service, innovative products and strength among the private commercial banks. A fully operational Commercial Bank focuses on pursuing unexplored market niches in the Small and Medium Enterprise Business, which hitherto has largely untapped within the country. Sometimes a bank needs some additional capital to sustain their profitable growth in a steady way. BRAC Bank had chosen the most efficient and less risky way of increase capital by floating its shares in the capital market through Initial Public Offering (IPO)

After entering in the capital market BBL is trying to maximize the shareholders value in the long run as well as ensure the sound return on investment