Sample Rooms Booking Letter format
[Here briefly focus on sample Application for Hostel/Hotel Guest Rooms booking for the coaches, teams, and students of other universities. You can use this letter for meeting room booking, conference room booking for the company or office guests as well. You can modify this format as your requirement.]
Date…
The Supervisor,
Institute name…
Institute Address…
Sub: Letter for Booking a Hotel Room
Dear Manager,
With respect, I want to request you to arrange a room for me for three days. (As your requirement). I have a very important official meeting to attend and I do not expect any delay or negligence in it from you as you are managing a very reputable hotel. (show your actual problem and situation).
I shall be very thankful to you.
Your Customer,
Name…
Address…
Contact no. and signature…
Another format,
Date…
Principal/Hostel Wardon
School/College/University
Institute Address…
Subject: Guest Rooms Booking for teams from another university
Dear Sir,
It is to be stated that for the upcoming sports event in college, we need more places for accommodation.
In total, more than 7/9/10 colleges are have participated in different sports such as volleyball, basketball, cricket, badminton, tennis, dodge the ball etc. Therefore plenty of space for accommodation is required for students and their teachers’ who will accompany them. (show your actual problem and situation). Since we have no rooms available in our hostels, we need to arrange a guestroom that is nearby our university. For that, we need a letter of your permission. We will also have to take care of their security as the host school/college.
We would be grateful if you take this issue in your consideration.
Regards.
Name…
Sports Coordinator.
Contact no. and signature…
