[A letter of intent is a formal letter in which a request or desire is expressed explicitly using appropriate words and language. These include letters expressing approval or acceptance. These letters can also be written in order to request grants or loans. A letter of intent can be written to demonstrate that a person has a specific interest or requirement. Letters of intent are also used to clarify issues, dispel doubts, and establish a common understanding of the subject matter. Also, when writing a letter of intent, make it very clear what the letter’s purpose is.]
Name of the Sender…
Date: DD/MM/YY (Date on which the letter is written)
Name of the recipient…
Subject: (Matter on which the letter speaks about)
I, [Name and class or designation], am writing this letter to inquire about the [name of inquiry or requirement]. (Describe in your words). I have been contemplating being a part of it for quite some time, and I think I’ll be better prepared to proceed further after gaining some more information about it. (Explain all about the situation).
[Ask all the relevant questions and voice the relevant doubts if any].
With this letter, I have attached the necessary documents that will prove my eligibility and viability to travel abroad. (Cordially describe your greetings and expectations). I hope I shall receive a reply soon. I’m sorry for any inconvenience caused.
[Name and signature of the Sender]
Another format, [Email Format]
TO: Receiver mail address, firstname.lastname@example.org
From: Sender mail address, email@example.com
Subject: Inquiry into the exchange program
I, (your Name), a student of (XYZ University), writing to you to make an inquiry about the next program in the slot for the International Programs’ Council. (Describe in your words). I would be interested in participating in the program in the (Country Name).
My major is (Subject name), and it would be greatly conducive and beneficial to my academic record for me to travel abroad on this exchange program. (Explain all about the situation). I would appreciate it very much if I was given a chance to participate in this program.
With this letter, I have attached the necessary documents that will prove my eligibility and viability to travel abroad. (Cordially describe your greetings and expectations). I hope I shall receive a reply soon.
[Name and address]