Sample Dismissal Letter format for an Employee’s Poor Performance

Sample Dismissal Letter format for an Employee’s Poor Performance

Sample Dismissal Letter format for an Employee’s Poor Performance

[This is a Sample Dismissal Letter format for an Employee’s Poor Performance. It is a letter informing an employee that they are being dismissed on grounds of poor performance following prior warnings. Customize the content according to the information you want to convey.]


Employee name…

Job Designation…

Department Name…

Sub: Dismissal Letter for Poor Performance

Dear (Name),

This letter confirms your dismissal from the (Company Name) for poor performance, effective immediately.

You are dismissed because, despite repeated feedback and performance coaching from your manager, your work performance has not improved. (Describe in your own words). Your performance has been documented in three letters of reprimand which you read and signed. (describe managerial report about performance). Additionally, the performance improvement plan you were participating in put forth specific goals and targets that you agreed to meet by their due date. (Describe actual problem and situation).

You failed to meet the target dates in any of the areas specified within the plan that you and your manager wrote and agreed to together. (Explain all about job performances). You were offered resources and additional support that you refused. As a consequence, your dismissal is the result of your refusal to meet the core requirements of your job.

Payment for your accrued vacation days and sick days will be included in your final paycheck which you will receive on your regular payday. We can mail your final paycheck to your home, or you can make arrangements with your manager to pick it up. (Salary and other payments).

You will also receive a letter that outlines the status of your benefits upon your dismissal. The letter will include information about your eligibility for continuation of group health coverage. (Company policy).

You turned in your company badge and smartphone at the time of your dismissal, so we have accounted for all company-owned items. (describe your requirement and managerial decision)


Your name…

Administration Department..

Company/Institute name…