Request Letter to Use Copyrighted Material

Request Letter to Use Copyrighted Material

[A letter requesting the use of copyrighted material must be directed towards the individual or organization that possesses the copyright for that material.  Copyrighted material is an intellectual property of another individual and therefore is a proprietary commodity of that individual. The letter should be written with all the necessary information such as the purpose of the use of the material, the background of the writer, etc. Below briefly focus on sample Request Letter to Use Copyrighted Material. The letter is a formal request which can also amount to a legal document. Therefore, the use of copyrighted material such as books, journals, magazines, articles, online posts, etc. for purposes of re-publishing requires permission from the copyright holder. This request for approval is ethical and also protects the user of information from copyright infringement. All necessary information should be disclosed so as to prevent future problems with copyright infringement. You need to modify this sample according to your needs.]


Sender/Your name…

Home address…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver name…

Job Designation and department name.,.

Subject: Requesting permission to use copyrighted material.

Dear (Sir or Madam),

I write this letter to bring to your knowledge that I am a student at the (name of college/university), currently pursuing my Doctor of Philosophy degree in (the subject of study). (Describe in your words). As a requirement for the conferral of the degree, I am required to submit a doctoral thesis on the subject. References to various previous journals and books in the particular field of study form a part of the bibliography of the thesis. (Describe your requirements)

Since (name of the author) is renowned in the field of (subject), I request you to kindly grant me permission to quote extensive parts of his/her book (name of the book) in the thesis. (Explain all about the situation). The author’s name and publication details will be duly mentioned in the footnotes and the bibliography.

I assure you that the information will not be used otherwise except for the sole purpose mentioned. (Cordially describe your greetings and expectation). I kindly request you to grant the permission and reply in writing regarding the same.

Thank you,


(name and designation).

Home/Office address…

Contact info. and Signature…