The principle objectives of this report is to analysis Evaluation of Foreign Exchange Operations of Mercantile Bank Limited. General objectives of this reports are to achieve positive Economic Value Added (EVA) each year, to be market leader in product innovation, to be one of the top three financial institutions in Bangladesh in terms of cost efficiency and to be one of the top five financial institutions in Bangladesh in terms of market share in all significant market segment they serve.
Mercantile Bank Ltd. is committed to provide high quality services to its constituents through different financial products and profitable utilization of fund and contribute to the growth of GDP of the country by financing trade and commerce, helping industrialization, boosting export, creating employment opportunities for the educated youth and encouraging micro-credit leading to poverty alleviation and improving the quality of life of the people and thereby contributing to the overall socio-economic development of the country.
The whole report is divided into three parts-Introductory parts, Learning part and concluding part. The first chapter is the introduction chapter of this report. The learning part shows foreign exchange activities of Mercantile Bank Limited, which includes introduction, foreign exchange transaction, import, export and foreign remittance. The third and last chapter contains problems, recommendations and conclusion of Mercantile Bank Limited.
Foreign exchange department plays significant roles through providing different services for the customers. Letters of credit is the key player in the foreign exchange business. With the globalization of economies, international trade has become quite competitive. Timely payment for exports and quicker delivery of goods is, therefore, a pre-requisite for successful international trade operations. To ensure this purpose, Mercantile Bank Limited transmits L/C through SWIFT (Society for Worldwide Interbank Financial Telecommunication) to the advising bank. Mercantile Bank Limited is providing different sorts of L/C services like L/C opening, Lodgment, BLC (bills under letter of credit), Back to back LC etc. Foreign exchange department also provide foreign remittance i.e. traveler’s cheque, foreign demand draft, endorsement of US$ in passport etc.
Mercantile Bank Limited was incorporated in Bangladesh as a public limited company under the Bank Company Act, 1991, on May 20, 1999. After obtaining license from Bangladesh Bank to carry on banking business, the bank commenced its operation on June 2, 1999 with an authorized capital of Tk 800 million divided into 8 million ordinary shares of Tk 100 each. On 31 December 2001, its paid up capital was Tk 596.5 million
Mercantile Bank Limited went for public issue of shares on October 21, 2003. Mercantile Bank Limited has been incorporated on May 20th, 1999 in Dhaka, Bangladesh as a public limited company with the permission of the Bangladesh Bank; MBL commenced formal commercial banking operation from the June 02, 1999. The bank stood 50 branches all over the country up to 2009.
There are 30 sponsors involved in creating Mercantile Bank Limited; the sponsors of the bank have a long heritage of trade, commerce and industry. They are highly regarded for their entrepreneurial competence. The sponsors happen to be members of different professional groups among whom are also renowned banking professionals having vast range of banking knowledge. There are also members who are associated with other financial institutions insurance Companies, leasing companies etc.
The bank provides a broad range of financial services to its customers and corporate clients. The Board of Directors consists of eminent personalities from the realm of commerce and industries of the country.
“Will become most caring, focused for equitable growth based on diversified deployment of resources, and nevertheless would remain healthy and gainfully profitable Bank”
“Would make finest corporate citizen”
- To achieve positive Economic Value Added (EVA) each year.
- To be market leader in product innovation.
- To be one of the top three financial institutions in Bangladesh in terms of cost efficiency.
- To be one of the top five financial institutions in Bangladesh in terms of market share in all significant market segment they serve.
- To achieve 20% return on shareholders’ equity or more, on average
- For the customer
Providing with caring services by being innovative in the development of new banking product and services
- For the shareholder
Maximizing wealth of the bank
- For the employer
Respecting worth and dignity of individual employees devoting their energies for the progress of the bank
- For the community
Strengthening the corporate values and taking environment and social risks and reward into account.
Scope of the report
This report gives a narrative overview of the Mercantile Bank Ltd. Any development of Mercantile Bank Ltd, there after is thus out of the scope of the report. This report consists of the writer’s observation and on the job experience during the internship period. Topic of the report is study on foreign operation of MBL. Finally, this report incorporates an evaluation of export import activities, and the different aspects of cost of fund and return on investment.
Major sources of Primary information have been collected through discussing with my senior colleagues, Manager Operation, Head of Branch, Credit In charge etc.
Sources of secondary information are as follows:
- Bank’s Annual Report
- Group Business Principal
- Foreign Exchange Manual of MBL
Mercantile Bank Limited emerged as a new commercial bank to provide efficient banking services with a view to improving the socio-economic development of the country. The philosophy of Mercantile Bank Ltd is not to ‘carry coal to the new castle’. The main target is to make credits available to the poor people and their activities are aimed at comprehensive growth where people from all economic strata will enjoy the benefits of better living standard, dignity of labor and self worth.
The Bank determined to build a long-term customer relationship with its corporate & general clients. As a part of this, Mercantile Bank ltd. is trying to expand their business with the market leaders of each sector of business. Mercantile Bank ltd. emphasizes not only on customer satisfaction but also emphasizes general banking and credit management system. So that customer can get better service from every side of overall banking.
Mercantile Bank Ltd is always ready to maintain the highest quality services by upgrading Banking technology, well management system and applying high standard of business ethics through its established commitment and heritage and is representing itself with true concept as ‘Banglar Bank’.
Name of the division in the Mercantile Bank- (Total 28 divisions)
- Managing Director & CEO
- Deputy Managing Director
- Deputy Managing Director & CFO
- Internal Control & Compliance Division
- Information Technology Division
- General Services Division
- Credit Risk Management Division
- Board Division
- Board Audit Division
- Financial Administration Division
- Treasury Division (front office)
- Treasury Division (Back office)
- Marketing and Branches Division
- Credit Admin, Monitoring, Recovery & Compliance Division
- General Banking & Anti-Money Laundering Division
- Human Resource Division
- NRB Division
- Public Relations Division
- Risk Management Division
- SME Financing Division
- Card & Mobile Banking Division
- International Division
- Research & planning Division
- Consumer & Retail Banking Division
- Corporate Banking Division
Financial Performances of Mercantile Bank Limited:
|Paid up Capital||1,498.90||1,798.68||2,158.42||4,072.21||4,968.10|
|Deposits (Base & Bank)||39,348.00||49,538.35||58,033.47||75,629.14||102,262.02|
|Loans and Advances||31,877.86||43,419.36||48,295.55||66,377.70||79,999.80|
|Profit after Tax||540.50||615.88||807.52||1,425.34||1,734.17|
This table shows the upward growth of the organization year by year. The strong management and the interest of directors made the growth of the business smooth. Hence the bank has positioned itself a comparatively good position among the other local bank of the country.
The main function of the bank is to mobilize fund from the surplus unit to deposit unit and hence the two main activity of the bank is to collect deposit and disburse loan and advances. When we talk about the performance of bank we must observe the performance on these two activities and the growth and balance of these two activities confirm that how better the bank is performing. The following graphs shows in a simple way the consistent performance of MBL across the country.
The Bank mobilized deposits of BDT 102,262.02 million as at December 31, 2011 compared to BDT 75,629.14 million till 2010. Total loans and advances stood at BDT 79,999.80 million at the end of 2011, which was BDT 66,377.70 million at the end of 2010. Import business stood at BDT 95,008.70 million in 2011 compared to BDT 89,524.10 million in 2010. Export business stood at BDT 81,311.80 million in 2011 as against BDT 59,404.20Million in 2010. The Bank collected foreign remittance of BDT 7,150.00 million in 2011 compared to BDT 5,108.10 million in 2010.
Loans and advances:
MBL made adequate provision against classified loans. Specific c provision made is significantly higher than last year. Adequate provision made the Bank stronger than before. Tier-1 Capital stood at BDT 8,906.50 million at the end of 2011 compared to that of BDT 7,100.80 million at the end of 2010. Tier-2 Capital reached to BDT 1,794.40 million at the end of December 2011 as compared to that of BDT 1,583.52 million at the end of 2010. Return on Assets (ROA) was 1.49% as on December 31, 2011 and Return on Equity (ROE) was 17.95% as on December 31, 2011. Consolidated Capital Adequacy Ratio (CAR) of the bank stood at 10.60% against minimum requirement of 10.00% as per Basel II Capital Accord in December, 2011. Net Interest Margin (NIM) stood at 2.93% at the end of 2011 suggesting a healthy growth in Net Interest Income.
Product and Service
Mercantile Bank Limited has offer a broad array of innovative financial services specially designed to match the specific requirement of the client ranging from large corporate houses, small and medium enterprises to private individuals. The team of professionals assists the clients in finding the most appropriate financing package making use of the Bank’s own resources and/or organizing loan to help the clients realize their short-term goals and long-term aspirations.
The general banking department does the most important and basic works of the bank. All other departments are linked with this department. It also pays a vital role in deposit mobilization of the branch. MBL provides different types of accounts, locker facilities and special types of saving scheme under general banking. For proper functioning and excellent customer service this department is divided into various sections namely as follows-
- Deposit section
- Account opening section
- Cash section
- Bills and clearing section
- Remittance section
- FDR section
- Accounts section
Functions of General Banking Division
1) Account opening.
2) Cheque book issuing
3) Signature Scanning
4) Demand draft issue.
5) Pay order issue
6) Telephonic Transfer
7) Account enquiry
8) Providing Accounts Statements.
9) Solvency certificate issuing
10) Account transfer
11) Account closing
13) Return of Bangladesh Bank and Head office statements
Foreign Exchange department facilitate the inflow and outflow of foreign currency exchange by opening export-import L/C. This department also facilitates local L/C.
Function of Foreign Exchange department:
- Opening of letter of credit
- Advance bills
- Bills for collection
- Import loans and guarantees
- Pre-shipment advances
- Purchase of foreign bills
- Negotiating of foreign bills
- Export guarantees
- Advising/ conforming letters of credit
- Advance for deferred payment export
- Advance against bills for collection
- Issue of D.D, T.T & M.T.
- Payment of D.D, T.T, M.T
- Issues and encashment traveler’s Cheque
- Sale and encashment of foreign currency notes
- Non-residence accounts
To make customers life more convenient and comfortable, Mercantile bank offer variety of lending option for their customer.
On-line banking Service
On-line service is now available for all customers of the bank. On-line banking have so far activated with 42 branches. As a result, it saves the time and efforts of the customers. They can easily deposit and withdraw money, transfer money from one place to another place by using online banking facility.
SMS service is one of the most modern banking services. It is convenient safe, low-cost, fast and available round the clock. MBL SMS Banking service offers the followings:
- Access to account balance
- Last 3 transaction inquiry
- Cheque leaf status inquiry
ATM Booth and SME Service Centre
The bank serves the customers by providing ATM Booth and SME Service Centre facilities. A number of ATM Booths and SME Service centers have been unlocked at different commercially significant places of the country to serve the customers, to save their time, consequently, to make them free from hassle.
Cards of MBL
- Dual Card (two in one): Single Card with double benefits. No hassle to carry two cards (local and international). A single credit card can be used both locally and internationally to withdraw cash from ATM for POS transaction. This is the special feature of MBL Visa card.
- Debit Card: Visa debit card is mainly tagged with deposit account (CD/SB/STD) that is automatically debited from the A/C having available balance. Debit card can also be used for purchasing goods, services, payment of utility bills etc as well as withdrawal of cash from ATM.
- Pre-Paid Card: Those who have no account with MBL may avail Pre-Paid card facilities. The Pre-Paid cardholders pay first buy later. Pre-Paid card offers the convenience and security of electronic payment in situations where one might otherwise use cash, such as birthday gift or a monthly allowance for a young adult. Examples include gift cards and salary payment etc.
Categorization of Bank Account
- Current Deposit (CD)
- Savings Deposit (SD)
- Short Term Deposit (STD)
- Fixed Deposit (FDR)
- Foreign Currency Deposit (FC)
Meaning of Foreign Exchange
Foreign Exchange means currency & trade exchange say conversion of one to another. This is a part of economic and science. This is a big deal divided into different currencies instrument such as Draft, Traveler Cheque, Bill of Exchange business including sell, purchasing of currency notes & TC etc. Currency Exchange means the conversion of one currency into another. The First Security Bank Ltd. foreign exchange activities are divided into three parts: The bank has established correspondent relationship with over 220 foreign correspondents all over the world viz. the Hong Kong and Shanghai Banking Corporation Ltd., UK, The Bank of Tokyo Mitsubishi Ltd., Japan, Commerzbank, Germany, American Express Bank Ltd., USA Mashreq Bank Psc, UAE, Union De Banquea Arabes Et Francaises, France and ICIC Bank, India to cater to the needs of the bank’s customers engaged in international trade. Our bank is maintaining adequate number of Nostro accounts in important currencies of the world to facilitate payments and transfer of funds. The Bank is providing excellent services to the clientele in foreign exchange and foreign trade operations through the above foreign correspondents. Foreign exchange is mainly combination of three parts. Those are given below:
I will discuss about this topics later. These three parts are most essential parts of Foreign Exchange Operations of MBL at Moghbazar Branch. Not only MBL but also all banks of Bangladesh have maintained these rules for foreign exchange operations.
Foreign Exchange Market
Foreign Exchange market means the places where foreign currency is bought & sold. In this more that supply, currency value. Alternately following are the features of foreign exchange market:
- Bank & Client
- Different Banks in the same foreign exchange market
- Different Bank & Schedule Bank of the same country
- Different Control Bank
Mercantile Bank Ltd. is a bank follows the following the two craters in respect & payment of foreign exchange:
- Local Currency market value
- Foreign Currency market value
Euro Dollar, Petro Dollar, Asian Dollar
Euro Dollar is virtually no paper dollar, but mark in dollars; it’s a new name in the currency market in the world, similarly Petro Dollar means the Dollar earn from sale of fuel. Particularly oil based middle-east countries. Thirdly Asian Dollar means the Dollar of Singapore, Hong Kong, Tokyo, Bahrain etc. Asian Dollar move or less control Euro & Petro Dollars. MBL can buy or sale foreign currency from the foreign exchange market for profit. This bank posse’s license from Bangladesh Bank to deal foreign currency business in the currency exchange market in the world. FSBL maintains overseas inter A/C, with different banks in different countries. In the world for network system for Import, Export & Remittance purpose foreign exchange currency may be created a commodity for which MBL can sell or purchase the same to the party or other bank with some profit (exchange).
Exchange is being controlled
Exchange is being controlled by the following ways:
- To stabilize the rate of exchange
- To protect implementation of plans
- For proper implementation of plans
- To increase the bargaining strength
- To check over invoicing & under invoicing
- To check the blank marketing & smuggling
- For regulating the international movement s of goods
Authorized Dealer Branch
Bangladesh Bank in exercise of the power under section 3 of Foreign Exchange regulation Act. 1947 issues a license to schedule Bank where they have adequate trained officer/staff to deal in foreign exchange. The banks that are authorized to deal in foreign exchange are called authorized dealers.
Arbitrage of Foreign Exchange
Arbitrage can be defined as simultaneous buying and selling of foreign currencies for the purposes of making profit Arbitrage is carried out mostly by banks, they keep constant watch over the latest development in the financial market of the world.
Foreign Exchange Regulation Items
Foreign Exchange regulation items are given below:
- Bangladesh Bank Manual
- Foreign Exchange Circular
- Public Notice
- Import & Export Policy Gazette
- Ministry of Commerce Circular
- BCD Circular
- Guide lines for foreign exchange regulation
- Other authorization (i.e. NBC Dept)
Multiple Exchange Rates
Various rate quoted for one currency purchase and sale. Our country rate is multiple exchange rates. The rates of exchanges are the price of one currency in relation to others. Rates are three types:
- Currency Rate
- Pence Rate
- Cross Rate
Currency Rate: (Indirect Quotation)
Buy high sell low i.e. local currency fixed and foreign currency variable e.g. India & London quoted this rate. In case of currency rates:
- Buy high
- Sell low
- For buying in currency rate higher discount is added and lower premium is deducted.
- For selling lower discount is added and higher premium is deducted
Local currency fixed and foreign currency variable i.e. by & sell high. New York money market quoted this rate.
Foreign currency fixed and local currency variable i.e. buy low & sell high. New York money market quoted this rate.
Other currency rate to one another. There are two ways quotation in exchange rate i.e. (a) Buying Rate & (b) Selling Rate
There are also other rates. Those are given below:
TT (Telegraphic Transfer) & OD (On Demand) Rate
TT & OD rate should be applied for foreigners & Govt. people i.e. other than import. BC (Bills for Collection).
This rate should be applied for Import Bills only.
IT Clean Rate
This rate should be applied for other than foreigners i.e. the A/C holders and for purchasing Cheque, Draft, TT, MT, PO and TT. Clean rate also will get foreign currency account holder and purchasing of foreign currency note.
When we will purchase the export document in that case rate will apply OD sight export.
This rate should be applied for official people & foreign only. Cheque, Drafts, MT, TT, PO, and Coupons etc. will be purchased applying OD transfer rate.
Exchange Rate Rules
There are different types of exchange rate rules. Those are given below:
In case of Pense Rage
- Buying low
- Selling high
In case of currency Rate
- Buy high
- Sell low
- In currency rate higher discount is added and lower premium is deducted
- In pence rate higher discount is deducted and lower premium is added
In currency rate low discount is added and higher premium is deducted
In pence rate lower discount is deducted and higher premium is added
Basket of Currency in our Country
- US Dollar
- Pound Sterling
- France Frank
Our rate quoted based on US Dollar in the year 1986 January instead of Pound Sterling. Now the rate in our country is unification from January 1992.
Methods of Effecting Payment of FSBL
Mercantile Bank Ltd. follows the following methods to make payments between countries.
Telegraphic Transfer (TT)
This is an instruction for transfer of money by Telegram, Cable or Telex from a bank in one country to another Bank in different center. This is an instruction form the Importers Bank to the exporters Bank. The TT charge is realized by us from the partly as per Bank circular.
Mail Transfer (MT)
This transfer is the order to pay cash to a 3rd party. This transfer is sent by mail & the charge must be realized as per Bank circular.
Drafts & Cheque
A draft is pay order issued by one bank to another bank or its branch.
Import may be defined as bringing of visible item to the country from abroad through letter of credit or the Authorization form (LCAF) paying foreign Currency to that of exporting country.
To import, a person should be competent to be an importer. According to Import and Export Control Act, 1950, the Office of Chief Controller of Import and Export (CCI & E) provides the registration (IRC) to the importer. In an international business environment, buyers and sellers are generally unknown to each other. So, seller of goods always seeks security for the payment of his exported goods. Bank gives export guarantee that it will pay for the goods on behalf of the buyer if the buyer does not pay. This guarantee is called Letter of Credit. Thus, the contract between importer and exporter is given a legal shape by the banker by ‘Letter of Credit’.
A letter of credit is a letter issued by a bank (known as the opening or the issuing bank) at the instance of its customer (known as the applicant) addressed to a person (beneficiary) undertaking that the bills drawn by the beneficiary will be duly honored by it (opening bank) provided certain conditions mentioned in the letter have been complied with.
Definition of Letter of Credit
A letter of credit is a letter issued by a bank (known as the opening or the issuing bank) at the instance of its customer (known as the applicant) addressed to a person (beneficiary) undertaking that the bills drawn by the beneficiary will be duly honored by it (opening bank) provided certain conditions mentioned in the letter have been complied with.
Classification of Letter of Credit
- Irrevocable Credit
- Transferable Credit
- Restricted Credit
- Red Clause Credit
- Green Clause Credit
- Confirmed Credit
- Divisible Credit
- Back to Back Credit
- LC without resource Credit
- LC with resource Credit
- Revolving Credit
- Anticipatory Credit
Parties to the Letter of Credit
- Importer – Who Applies for L/C.
- Issuing Bank – It is the bank which opens/issues a L/C on behalf of the
- Confirming Bank – It is the bank, which adds its confirmation to the credit and it is done at the request of issuing bank. Confirming bank may or may not be advising bank.
- Advising or Notifying Bank – It is the bank through which the L/C is advised to the exporters. This bank is actually situated in exporter’s country. It may also assume the role of confirming and negotiating bank depending upon the condition of the credit.
- Negotiating Bank – It is the bank, which negotiates the bill and pays the amount of the beneficiary. The advising bank and the negotiating bank may or may not be the same. Sometimes it can also be confirming bank.
- Accepting Bank – It is the bank on which the bill will be drawn (as per condition of the credit). Usually it is the issuing bank.
- Reimbursing Bank – It is the bank, which would reimburse the negotiating bank after getting payment – instructions from issuing bank.
To Open a Letter of Credit the Following Factors Should Consider
Amendment of Letter of Credit
After opening of L/C some time’s alteration to the original terms and conditions become necessary. These amendments involve changes in –
- Unit price
- Extension of validity of the L/C
- Documentary requirements etc.
Such amendments can be affected only if all the concerned parties agree i.e. the beneficiary, the importer, the issuing bank and the advising bank.
For any amendment the importer must request the issuing bank in writing duly supported by revised indent Invoice. The issuing bank then advises the required amendment to the advising bank. L/C amendment commission including postage is charged to the clients A/C.
- L/C Authorization Form
- Filled up LCA form
- Trade License
- Pro-forma Invoice
- Tax Identification Number
- Import Registration Certificate
- Value Added Tax.
- Filled up Amendment Request Form
- IMP form-Bangladesh Bank
- Insurance Cover Note and Money Receipt
- Authority to Debt Account
Shipment of Goods and Lodgment of Documents by Exporter
Then exporter ships the goods to the destination of the importer country Sends the documents to the L/C opening bank through his/her negotiating bank. Generally the following documents are sent to the Opening Banker with L/C:
- Bill of Exchange
- Bill of Lading
- Commercial Invoice
- Certification of Origin
- A certificate stating that each packet contains the description of goods over the packet.
- Packing List
- Advice Details of Shipment
- Pre-shipment Inspection Certificate
- Vessel Particular
- Shipment Certificate
Payment against Documents (PAD)
Payment made by bank against lodgment of shipping documents of goods imported though Letter of credit falls under this head. It is an interim advanced with import and it is generally liquidated against payments usually made by the party for retirement of the documents for release of imported goods from the customer’s authority. It falls under the category of commercial loan.
Loan against Imported Merchandise (LIM)
Advances allowed for retirement of shipping document and release of goods imported though LIM taking effective control over the goods by pledge fall under this type of advance. When the importer failed to pay the amount payable the exporter against import LIM, then FSBL gives loan against imported merchandise to the importer. The importer will bear all of the expenses.
Import against Trust Receipt (LTR)
Advance against a LTR obtained from the customer is allowed when the documents covering an importer shipment are given without payment. The customer holds the goods or their sale proceeds in trust for the bank until the LTR are fully paid off. LTR is a document that creates the bankers line on the goods. The period of LTR may be 30, 45, 60 or 90 days.
Payment Procedure of Import Documents
This is the most sensitive task of the Import Department. The officials have to be very much careful while making payment. This task constitutes the following:
Date of Payment
Usually payment is made within seven days after the documents have been received. If the payment is become deferred, the negotiating bank may claim interest for making delay.
Preparing Sale Memo
A sale memo is made at BC rate to the customer. As the TT & OD rate is paid to the ID, the difference between these two rates is exchange trading. Finally, an Inter Branch Exchange Trading Credit Advice is sent to ID.
Requisition for the Foreign Currency
For arranging necessary fund for payment, a requisition is sent to the International Department.
Transmission of Message
Message is transmitted to the correspondent bank ensuring that payment is being made.
Kind of Import Business Related to L/C
- Medical Instruments
- Electric Device( IPS, UPS cables etc)
- Computer accessories
The goods and services sold by Bangladesh to foreign households, businessmen and Government are called export. The export trade of the country is regulated by the Imports and Exports (control) Act, 1950. There are a number of formalities, which an exporter has to fulfill before and after shipment of goods. The exports from Bangladesh are subject to export trade control exercised by the Ministry Of Commerce through Chief Controller of Imports and Exports (CCI & E). No exporter is allowed to export any commodity permissible for export from Bangladesh unless he is registered with CCI & E and holds valid Export Registration Certificate (ERC). The ERC is required to be renewed every year. The ERC number is to be incorporated on EXP forms and other documents connected with exports.
Parties Involved in Export Letter of Credit
- L/C Issuing Bank
- Exporter L/C Advising Bank.
- Negotiating Bank
- The paying/ Reimbursing Bank
Documents Required for Export Letter of Credit
These documents should be submitted to the bank for negotiation:
- Export L/C EXP form
- Proforma invoice
- Bill of Exchange
- Certificate of origin
- Bill of Lading
- Packing list
- Inspection certificate Insurance document
- Any other document as per L/C
Procedure for Export Letter of Credit
There are a number of formalities that require to procedure of Export Letter of Credit:
ERC (Export Registration Certificate)
For export from Bangladesh unless he is registered with CCI & E and holds valid Export Registration Certificate (ERC). The ERC is required to be renewed every year. The ERC number is to be incorporated on EXP forms and other documents connected with exports.
After having the registration, the exporter applies to First Security Bank Limited with the trade license, Export Registration Certificate and the Certificate from the concerned government Organization to get EXP. If the bank is satisfied, an EXP is issued to the exporter. An EXP-From contains the following particulars:
- Name and address of Authorized Dealer
- Particulars of the commodity to be exported with code
- Country of destination
- Port of destination
- L/C value in foreign currency
- Terms of Sale
- Name and address of Importer / Consignee
- Bill of Lading/ Railway Receipt! Airway Bill/ Truck Receipt/ Post Parcel Receipt no. and date
- Port of Shipment
- Land Custom Post
- Shipment Date
- Name of the Exporter with address CCI & EI’s Registration number and date of the Exporter
- Sector (Public or Private) under which the Exporter falls
Securing the Order
Upon registration, the exporter may proceed to secure the export order. Contracting the buyers directly through correspondence may be done. Some buyers of goods like jute and jute goods maintain liaison office. Representative of local agents who can be contacted to secure a deal.
Signing of the Contract
The following points are to be mentioned in terms of signing of the contract:
- Quantity of the commodity
- Price of the commodity
- Insurance and marks. Inspection
- How can solve any kind of conflicts between the contract parties.
- The terms of the L/C are in conformity wit those of the contract
Procuring the Materials
After making the deal and on having the L.C opened in his favor, the nest step for the exporters to set about the task of procuring or manufacturing the contracted merchandise.
Shipment of Goods
The following are the documents normally involved at the stage of shipment:
- EXP Form
- Photocopy of registration certificate
- Photocopy the contract
- Photocopy of the L/C
- Freight certificate from the bank in case of payment of the freight at his port of loading is involved.
- Railway Receipt, Berge Receipt or Truck Receipt.
- shipping instructions
- Insurance policy
Settlement of Local Bill to Back to Back
The settlement of local bills is done in the following ways:
- The customer submits the LIC to First Security Bank Limited along with the documents for negotiate
- First Security Bank Limited official scrutinizes the documents to endue the conformity with the term and conditions.
- The documents are then forwarded to the to the L/C opening bank.
Preparation of the Export Document
Substantive document are those which are normally required to be furnished under almost all the contracts for sale of goods to overseas buyers and they include:
- Draft or bill exchange
- Commercial invoice
- Bill of lading or airway bill
- Marine insurance policy
In substantive document, the exporter may be required to prepare other document, called auxiliary document. The number and type of those documents depends on the terms of the contract and /or the L/C, but they mainly include:
- Packing list
- Consular invoice
- Certificate of origin
- Inspection certificate
- Quality control certificate
- Photo- sanitary certificate
- GSP certificate
Export financing can be two types:
Pre- shipment, as the name suggest, is given to finance the activities of an exporter prior to the actual shipment of goods. Pre-shipment credit is essentially a short-term credit and liquidated by negotiation or purchase of export bills covering the merchandise.
Export Cash Credit (Hypothecation)
Under this arrangement, a credit is sanction against hypothecation of the raw materials or finished goods for export. Such facility is allowed only to major exports. As the bank has no got security, in this case, except change documents and line of export L/C or contract, the bank normally insists on the exporter furnishing collateral security.
Export Cash Credit (Pledge)
This credit facility is allowed against a pledge of exporter goods or raw materials. In this case, cash credit facilities are extended against pledge of goods to be stored in the go down under banks control by signing the letter of pledge and other documents.
Export Cash Credit against Trust Receipt
In this case, credit limit is sanctioned against Trust Receipt (TR). Here also, unlike the pledge, the exportable goods remain in the custody of the exporter. He is required to execute a stamped export trust receipt in favor of the bank, wherein a declaration is made that goods purchased with financial assistances of bank are held by him in trust for the bank.
In this case, the credit facilities are extended against security of railway receipt or steamer receipt or barge receipt or truck receipt evidencing transportation of goods to the port for shipment of the goods in addition to the usual charge document and lien of export letter of credit.
Back-To-Back Letter of Credit
Under this arrangement, the bank finances export by opening a letter of credit on behalf of the exporter who has received a letter of credit from the overseas buyer. As the exporter (the applicant) is going to purchase raw material, this new letter of credit is opened in favor of the supplier of raw materials within or outside the country. Since the second letter of credit is opened on the strength of, and backed by, another letter of credit it is called back-to-back letter of credit.
Cash against Red-Clause Letter of Credit
Under the Cash against red-clause Letter of Credit, the opening bank authorizes the advising bank/negotiation bank to made an advance to the beneficiary prior to shipment enable him/her to procure and store the exportable goods in anticipation of his/her effecting the shipment and submitting a bill under the L/C.
Post shipment credit refers to the credit facilities extended to the exporter by the bank after shipment of the goods against export documents. Necessary of credit arises, as the exporter cannot afford to wait for a long time without paying manufacturers/ suppliers.
Negotiation of Documents under Letter of Credit
Under this arrangement, after the goods are shipped, the exporter submits the concerned document to the negotiating bank for negotiation. The documents should be negotiated strictly in accordance with the terms and conditions and within the period mentioned in the letter of credit.
Purchase of DP& DA Bills
In such a case, the bank purchased/discount the DP (document against payment) and DA (document against acceptance) bills operated under the payment method of documents separately, and clear instructions have to be obtained from the drawer of the bills in regard to all important issues related to the negotiation of the bills.
Advances against Bills for Collections
Banks generally accept export bills for collection of proceeds when they are not drawn under against an L/C contain some discrepancies. The bank generally negotiates bills drawn under L/C, without any discrepancy in the documents and the exporter gets the money from the bank immediately.
The goods and services sold by Bangladesh to foreign households, businessmen and Government are called export. The export trade of the country is regulated by the Imports and Exports (control) Act, 1950. There are a number of formalities, which an exporter has to fulfill before and after shipment of goods. The exports from Bangladesh are subject to export trade control exercised by the Ministry Of Commerce through Chief Controller of Imports and Exports (CCI & E). No exporter is allowed to export any commodity permissible for export from Bangladesh unless he is registered with CCI & E and holds valid Export Registration Certificate (ERC). The
ERC is required to be renewed every year. The ERC number is to be incorporated on EXP forms and other documents connected with exports.
Kind of Export Business Related to Letter of Credit
Bangladesh exports a large quantity of goods and services to foreign households. Readymade textile garments (both knitted and woven), Jute, Jute-made products, frozen shrimps, tea are the main goods that Bangladeshi exporters exports to foreign countries. Garments sector is the largest sector that exports the lion share of the country’s export. Bangladesh exports most of its readymade garments products to U.S.A and European Community (EC) countries. Bangladesh exports about 40% of its readymade garments products to U.S.A. Most of the exporters who export through UC BANK are readymade garment exporters. They open export L/Cs here to export their goods, which they open against the import L/Cs opened by their foreign importers. Export L/C operation is just reverse of the import L/C operation. For exporting goods by the local exporter, bank may act as advising banks and collecting bank (negotiable bank) for the exporter.
- As Advising bank – It receives documents from the foreign importer and hands it over to the exporter.
- As Negotiating Bank – It negotiates the bills and other shipping documents in favor of the exporter. That is, it collects the proceeds of the export-bill from the drawee and credits the exporter’s account for the
- Back-To-Back L/C – It is simply issued to the clients against an import L/C. Back-to-Back mechanism involves two separate L/Cs. One is master Export L/C and another is Back-to-Back L/C.
Classification of Back-to-Back Letter of Credit
Back to back L/C can be divided into four categories. These are:
- Local (04)
- EPZ foreign (12)
- Foreign (06)
Features of Back-to-Back Letter of Credit
- An Import L/C to procure goods /raw materials for further processing.
- It is opened based on Export L/C.
- It is a kind of Export Finance.
- Export L/C is at Sight but back to Back L/C is at Usance.
Payment of Back-To-Back Letter of Credit
In case back to back as 60-90-120 days of maturity period, deferred payment is made. Payment is given after realizing export proceeds from the L/C issuing bank.
Negotiation of Exports Documents
The most common method of financing exporters is negotiation of documents under L/C. It is a post-shipment credit. Here the bank acts as a negotiating bank. After the shipment of the goods, the exporter submits the relative documents to the branch for negotiation.
Presentation of Export Documents for Negotiation/Purchase
After shipment, exporter submits the following documents to First Security Bank Limited for negotiation.
- Bill of exchange
- Bill of Lading
- Insurance Policy/Certificate
- Certificate of Origin
- Inspection Certificate
- Consular Invoice
- Packing List
- Quality Control Certificate
- S.P. certificate.
Mode of Payment of Export Bill under Letter of Credit
As per UCPDC 500, 1993 revision there are four types of credit. These are as follows:
- Sight Payment Credit
- Deferred payment Credit
- Acceptance credit
- Negotiation Credit
Exp Form Register
Full particulars of the EXP Form should be entered in the Export Register B-77 maintained for the purpose, assigning a number for each set of EXP form and inserting the same along with code numbers in box of the EXP form in the manner as prescribed by Bangladesh Bank in Para 7(a) of Chapter 22 of Guidelines for Foreign Exchange Transaction Volume-1, 1996 Edition and then certify the EXP form as required. All exports require declaration on EXP form, which are supplied by the authorized dealers for use of exports.
The basic functions of this department are outward and inboard remittance of foreign exchange from one country to another country. In the process of providing this remittance service, it sells and buys foreign currency. The conversion of one currency into another takes places at an agreed rate of exchange, in where the banker quotes, one for buying and another for selling. In such transactions the foreign currencies are like any other commodities offered for sales and purchases, the cost being paid by the buyer in home currency, the legal tender.
Working of this Department
- Overall supervision of foreign remit. Dept
- Foreign TT payment & purchase of F. Drafts, preparations of FBP (Foreign Bill Purchase)
- Issuance of outward TT & FDD
- Issuance of proceed responding certificate (PRC)
- Foreign collection, Bangladesh Bank Clearing Check Collection, that comes from all branch of FSBL
- Withdrawal from F.C. A/C
- Encashment of T.C & Cash Dollar and Sterling Pound
- Deduction of Tax and VAT. On behalf of Bangladesh Bank
- Preparation of related statements including convertible Take Accounts
- Preparation of IBCA & IBDA and balancing of collection and other special assignment as desired by department in charge
- Balancing of account statement
- Compliance of audit & inspection
- Statement of all related works submitted to Bangladesh Bank
Inward Foreign Remittance
Inward Foreign Remittance covers purchase of foreign currency in the form of foreign TT, DD, MT, Bills etc. sent from aboard favoring a beneficiary in Bangladesh. Purchase of foreign exchange is to be reported to exchange control department of Bangladesh Bank prescribing two forms:
- EXP from: Remittances received against export of goods from Bangladesh are done by this.
- From C: Inward remittances equivalent to US$ 2000/- and above are done by this.
Outward Foreign Remittance
Outward Foreign Remittance covers sales of foreign currency though issuing foreign T.T, Drafts, Travelers Check etc. as well as sell of foreign exchange under L/C and against import bills retired. Two forms are used for outward remittance of foreign currency are:
- IMP Form: All Outward Remittance on account of imports
- TM: For all other Outward Remittances
- Family remittances facilities
- Remittances of membership fees
- Remittances of consular fees
- Remittances of evaluation fees
- Health & medical
- Seminars & workshops
- Foreign nationals
- Remittances for Hajj
- Other private Remittances
Official and Business Travel
- Official visit
- Business travel quota for new exporter
- Business travel quota for importer
- Exporter retention quota
- Opening of branches or subsidiary companies abroad.
- Remittances by shipping, airlines and courier services.
- Remittance for royalty and technical fees.
- Remittance on account of training & consultancy.
- Remittance of dividends.
- Subscription of foreign media services.
- Fees for return monitors.
- of Bang. Products in mass media abroad.
- Bank charges.
- MBL has a vast line of services, which can attract people of different segment of the society
- Mercantile Bank Limited (MBL) currently don’t have any strong Marketing Activities through mass media e.g. Television.
- They even don’t have any sales people who can sell their SME loan product.
- The focal opportunity of Mercantile Bank Limited (MBL) should be its competitors ‘vulnerabilities.
- To propagate the line of customers the bank will have to introduce tempting features embedded with the product.
- Major contract with big corporate houses as well as middle class people might be a good market to exploit.
- The main threat for Mercantile Bank Limited (MBL) is a wide range of competitors. About ten of them are multinational. The multinational banks came to our country with vast resources, like financial and marketing skill. Also new invented business tools and techniques are channeled to them from their parent organization. So, it is a threat for the MBL.
As an internee of Mercantile Bank Ltd., I have truly enjoyed my internship from the learning and experience viewpoint. I am confident that this three months internship program at Mercantile Bank Ltd. will definitely help me to realize my further carrier in the job market.
Mercantile Bank Ltd. is a new generation bank in Bangladesh. It is committed to provide high quality financial services/products to contribute to the growth of GDP of the country through stimulating trade and commerce, accelerating the pace of industrialization, boosting up export, creating employment opportunity for the educated youth, poverty alleviation, raising standard of living of limited income group and overall sustainable socio-economic development of the country. Though it is a new bank, Mercantile Bank Ltd. makes a strong position through its various activities. Its number of clients, amount of deposit and investment money increases day by day. This bank already has shown impressive performance in investment. The bank now should think to start new services and take different types of marketing strategy to get more customers in this competition market of banking.
As there are lots of local and foreign banks in Bangladesh the Mercantile Bank Ltd. is promising commercial Bank among them. In this competitive market Bank has to compete not only the others commercial banks but also with the public Bank. Mercantile Bank Ltd. is more capable to contributing towards economic development as compared with other bank. MBL invested more funds in export and import business. It is obviously that the right thinking of this bank including establishing a successful network over the country and increasing resources will be able to play a considerable role in the portfolio of development. Success in the banking business largely depends on effective lending. Less the amount of loan losses, the more the income will be from Credit operations the more will be the profit of the MBL and here lays the success of Credit Financing.
I do believe that all these will assist me in my career build-up.
- It is newly generation bank and short history of operation but it has created a brand value among the customers.
- A lot of savings and credit schemes have been introduced for different market segmentation.
- It has a lot of customers and they are loyal very to the Moghbazar
- This bank comparatively charge very low service charge due to providing various services even than the government banks.
- The Foreign Exchange department now performs comparatively better than previous as they have very bitter but valuable knowledge about
- Foreign Exchange department is also fluent in processing the necessary foreign exchange documents and in servicing to the customers.
- This branch has much space for performing banking activities and for relaxation of the customers.
- The relationship among employees is not up to the mark.
- Online banking facilities are not available in every branch.
- Employees are not satisfied their salary.
- Advertisements about various products and services and comparative advantages of doing business with this bank neither are nor properly
- Job rotation is not performed timely as the officers demand it.
- Some employees are not well motivated in doing their routine jobs.
- Computer efficiency of the officers is not observed suitable enough in all cases.
- Computer hardware and software have not been updated timely. Even all computers are not well equipped.
- Banking law and banking practice are found sometimes inverse.
Suggestions to Overcome the Identified Problems
- The bank should try to arrange more training programs for their officials. Quality training will help the officials to enrich them with more recent knowledge of International Trade Financing
- Install require technology
- Sucking license for doing foreign trade business from Bangladesh Bank
- Reduce commission and other charge for expand foreign trade business and help to gear up countries economy
- In many cases, the foreign banks want confirmations from other foreign banks with which this bank has correspondence. This proves the poor financial condition of our country. Bank should try to improve this situation
- The Bank should go aggressive advertising and promotional activities to get a broad geographic coverage.
- The authority of Mercantile Bank Ltd should introduce more innovative and modern customer service.
- Practice amount of doubtful income declined substantially during the year as compared to the past few years, indicating more carefulness of the Management. As a result, idle money will be invested to increase potential profit of this Bank.
- Arrangement of monthly/quarterly training courses/workshops for the clients selected by the Branches in order to promote Investment clients of the desired level.
- Mercantile Bank Ltd should initiates different investment modes according to changing/diverse needs of clients by conducting huge research and study.
- Mercantile Bank Ltd should utilize “Internship Program” as one kind of promotion policy to encourage its present and potential investment clients. Because, young generation plays a vital role in our economy. To do so this Bank should provides facilities to the internees through proper placement and practical operations as well as job certainty to those who brings introduce themselves the best performers in doing their particulars.
- Mercantile Bank Ltd should appoint a sufficient number of women employees to deal women entrepreneurs and professionals and understand their needs and thus create demand for investment.
- To fulfill the vision of “mass banking” this Bank should grants investment portfolio to new entrepreneurs/new businessmen new companies etc.
Mercantile Bank Ltd is a progressive commercial bank in bank in banking sector. Its foreign exchange branch is a very busy branch. Therefore it is not fully computerized as yet. So, it is very difficult to find any thing within a very short period for quick customer service. To improve their customer service and to improve the overall-banking sector, the following recommendation can be suggested.
- Computer facility in all sectors: Nowadays, to survive in the competitive market, bank has to provide various facilities to satisfy the customer, the service should be swiftly, timely, accurately and good behavior pattern. And to provide these facilities to the customer, computer is a must.
- Immediately start online banking: online banking facilities make the customers life more easy and safe. Many private commercial banks and foreign banks provide online banking facilities to the customer.
Higher Rate of Interest for Credit
Clients generally complain that rate of interest for various types of credit are quite high. In many cases productivity from loaned investment is inadequate that borrower become incapable in repaying loan.
Irregularity in Providing Loan
Usually banks are responsible to provide loan to those who are eligible for the loan. But in reality, small investors do not get the loan easily. They have to fulfill more terms & conditions than those who have greater influence in the business community. That irregularity in providing loan is not ethical, banks all rules and regulations are equal for every one or every parties.
Diversify the Loan Facility
Bank can provide long term loan, loans fir highway and high rise constructions of to provide different small business sectors or agriculture sectors, which can also help the economy as well.
Involve Modern Technology in the Service System
Without using modern technology no bank can even think of remaining in the business in near future. So the bank must decide right now how it can equip its branch with modern technology. Use of modern technology in one sense can increase cost but another sense it increase productivity highly and it attract big clients.
The management should impart more imphasis on the advertisement of the bank in different electronic and printing media. The Basic goal of the advertisement should be firstly to make people know and understand that the bank is universal one and permits anyone’s access.
ATM Card Facilities
Mercantile Bank Ltd is now providing the ATM Card Service that is also a very important phenomenon of a financial institution. All the third generation banks have taken this facility to the door-step of the people. MBL has to give more emphasize in this regard. In the first phase, the ATM card service will be available in Dhaka City, which will gradually be made available in other major cities.
Up Gradation of Computer Hardware and Software
Computer hardware and software are not updated as necessary. Some computers lack of required accessories and the some are not well performing.
Use of Bangla in Documentation
All the necessary charged documents are written in English which are quite understandable to all kinds of parties. Most of them agree with the terms and conditions without reading the conditionality. So, I hope use of Bengali language along with English may be helpful for the parties.
More Motivational Activities
Some officers are not well motivated in doing their routine tasks. They should be motivated by applying various motivational tools. They should be motivated in such way that they would feel proud to be a part of MBL.
Direct Social Involvement
To enhance the image of the bank and to assume social responsibility, the bank should engage itself to various social programs like Scholarship to poor but meritorious students, Empowerment of the children in abject poverty, sponsor ship in various sports and job fair, Compaign against dowry and other social evil etc.
Cost Accounting Cell
It should maintain a separate cost accounting cell at the head office of this Bank furnished by professional cost accounts for implementation of appropriate costing system.
The research cell of this Bank should be strengthening with the efficient manpower by studying the feasibility of introduction of new products, analysis of manpower productivity and similar other research works.
Analyze the Competitors
MBL should observe competitors closely to analyze any new action taken by them and react competitively to that action. It can be accomplished by the following ways:
- MBL can get information about a certain competitor’s Business policies by recruiting that company’s employees.
- It can get information from people who do Business with rivals.
- It can get information about other Banks from published materials and published document.
Reengineering Its Core Business
MBL should reengineer its core Business process in order to eliminate duplicate work and reduce overhead cost.
Analyzing the current competitive situation in terms of opportunity and threats and its strengths and weaknesses, several strategies are recommended for MBL. It should start credit card services by forming strategic alliance with other banks. It should also introduce new innovative services, increase its area of coverage and train its new employees in professional institutions like Bangladesh Institute of Bank Management (BIBM). But most importantly the bank should go for Asset-driven marketing instead of buying liabilities, because deposit is liability for the bank. On the other hand, if they can invest this deposit through giving investment, and then it will become their asset. There is no point in increasing the deposit unless it can be invested profitably. So they should try to maintain a balance between deposits and investment. In addition
to that, it should also improve its services through launching its own website, and promote its services through it. If MBL always keeps itself up to date with the current trend and development in the outside world, it can reap the benefit of new opportunities, and thus become an ideal bank for the generations to come.
- Most of the clients are satisfied with the management philosophy of the Bank.
- They diverse modern technology in banking service.
- Most of the client treats the bank as their friend so they were not hesitating to say about the bad side of the service while they were interviewing by me.
- Clients especially the corporate clients are required to be trained through workshop and training season for the clients.
- The bank can achieve success if they can handle the situation efficiency.