Sample Termination Letter format for Security Contractor

Sample Termination Letter format for Security Contractor

Sample Termination Letter format for Security Contractor

[Here briefly describe on Sample Termination Letter format for Security Contractor. This type of letter is generally not necessary to be written, but some of the organizations may need paper evidence to carry out the procedure. This letter need not be formal, but it is best if you write formally. There may be many reasons to withdraw the security services. Customize the content according to the information you want to convey.]


Sender/Your name…


Date: DD/MM/YY (Date on Which Letter is Written)


Receiver/Security Contractor Name…

Job Designation…

Service Company name…

Subject: Termination of Security services.

Dear (Sir or Madam),

I am (mention your name) working as a (mention your designation) at (mention the company name). The main purpose for which I am writing this letter is that we want to terminate the security services provided by your company. (Describe in your words). The main reason for this is (mention the reason properly).

As mentioned above, that reason is only why we took this decision. We deeply regret this, but we do not have any alternative, and also we do not find any advantage by having you in our service. (Describe actual cause and situation). The words may be indigestible, but it is the truth. The reason why I am mentioning all these because we do not want another company to suffer like this. I think you will understand our situation. (Explain all about the situation). I suggest that you change your staff as soon as possible, hence you can have a good name and business.

We would like to terminate the services from (mention the date). If you want to know anything regarding this situation, please do call at (give your mobile number). (Cordially describe recommendation and requirements). Hope your company will have a bright future.

With Regards,

Name and Signature…


Another Format, (Email Format)

From: Sender mail address, name.147@mail.com

To: Receiver mail address, name.258@mail.com

Subject: Termination of Security services.

Dear (name),

I am (Your name), manager of (company/organization name). The main reason for writing this letter is to withdraw the security contract that we made with your company by providing security services to our company. (Describe in your words). I would like to bring to your notice that our company has decided to terminate the security contract. There are many issues we are facing so we decided to take this action. (Describe actual cause and situation).

We had many expectations on your end as a security company, personnel provided by your company are not as efficient as we thought. (Explain all about the situation). We observed them not following our company rules, and we have also found persons missing from their position. Many employees complained about the misbehavior of the security personnel. (Describe company policy regarding this situation). We do not accept such things in our company, and thus we decided to terminate the contract. We terminate the contract from (date) of this month, so I am enclosing the contract terminating document with the letter. (Cordially describe recommendation and requirements). You are requested to sign the document and mail it back to us.


Your name…

Job Designation…