[Mistakes in paperwork and records can occur in any context. A correction letter is prepared when an error in a document is discovered and needs to be corrected. A correction letter is used to notify the appropriate party of a mistake and request that it be corrected. It is addressed to the individual who created the error or to the party to whom the document is referenced. It is also an official technique of telling someone about modifications made to a certain document. The writer might express regret for the error and any inconvenience it may have caused.]
From,
Sender/Your name…
Job Designation and Department name…
Date: DD/MM/YY (date on which letter is written)
To,
Receiver name…
Job Designation and Department name…
Business/Office name and Address…
Sub: Correction Letter [Write your topic]
Dear (Sir/Name),
My name is (name), an new employee in your organization (Name) in the (department Name). I started working with you on (date). (Describe in your words). I wish to bring to your kind attention that my contract letter has a few errors.
My name is written wrong (Wrong name) instead of (Actual Name). The national identity number indicated does not belong to me, my identity number is (Actual ID number). (Describe all about the problem and situation). I hereby attach a copy of my national identity card for your reference with the correct name and identity number. (Show your real certificates against claim).
I understand this could be a typing error and I wish to request for amendment of the contract. I am unable to process my employee health cover because of these errors. (Explain your expectation). Kindly make the correction and send to me a corrected contract as soon as possible.
Please also find the contract letter with errors underlined for your reference. Please contact me on my email (address) should you have further questions or concerns. (Cordially describe your greetings). I look forward to receiving the corrected letter soon
Thank you in advance.
Yours Sincerely,
Your Name…
Job Designation and Department name…
Contact Info. and Signature…
Another Format, [Email Format]
TO: Receiver mail address, name.fhgf@mail.com
From: Sender mail address, name.gfsd@mail.com
Sub: Correction letter [Write your topic]
Dear Sir,
I’m writing you this letter to bring it your kind attention that there has been a mistake with my telephone bill for this past month of (Month Name). (Describe in your words). There have been some additional charges made on the Internet combination I have opted for with your company. (Describe actual problem). However, none of these charges are logical as I have not used the Internet connection in my house even for a day this past month. (Explain your expectation).
I request you to look into the matter and send me a new bill as soon as possible. (Cordially describe your greetings). I’m sorry for any inconvenience caused.
Thanking you,
Your Name…
Home/Office address…
Contact Info…
