Sample Export-Import Letter formats

Date…

Authority name…

Job Designation…

Export-Import Company name and Adress…

Dear sir,

Your Technology (Items type) are becoming extremely popular in our country of late. There has been a growing demand for them. (Explain all about product type and its value in the local market and geographic market.)

So, please dispatch us (Number of order) sets at the earliest. The (Items name) should be securely packed in wooden boxes (Your requirements) of 100kg (Amount or quantity) each and shipped by the packages should be marked (Name or logo) and numbered. (Describe all about your requirements).

Please also arrange for the insurance. Invoice value of the (Items name and number) should not be more than (Money amount).

We are willing to honor drafts through the (Bank/Institute name). We shall be placing more orders of the (Items name) are accepted by the Technical Institutions and industrial houses (Your county’s Export-Import authority institute name).

Thanking you,

Yours faithfully,

(Your Name),

Job Designation…

Company name and Address…

Dear sir,

In reply to your letter dated (date: DD/MM/YY). We would like to inform you that we are dealing with the firm under reference for the last three years (More/less) and we have had no occasion of any complaints regarding payments. On the other hand, the firm has always tried to settle its payments within (1 Week/15 days/1 month) of our bills and has availed week/itself of the special discount terms offered for early payments.

We hope this will serve your purpose.

Yours faithfully,

(Your Name)

Job Designation…

Company name and Address…