Sample Vendor Proposal Acceptance Letter Format

Sample Vendor Proposal Acceptance Letter Format

[A Vendor Proposal Acceptance Letter would contain all the details regarding the requirements of the company along with the terms and conditions based upon which both the parties would work. It is a letter written by a company in response to a Proposal that was earlier put forward by a vendor. Here briefly focus on Sample Vendor Proposal Acceptance Letter Format. Through a Vendor Proposal Acceptance letter, a company acknowledges its willingness to work with the vendor. The letter should be written only after carefully going well through the proposal that was earlier put forward by the Vendor. It can be considered an official confirmation letter from the company. A well-crafted Vendor proposal Acceptance Letter can help a lot in fostering the relationship between the two parties.]


Sender/Your name…

Company/Business Address…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver name…

Company/Business Address…


Dear (Sir or Madam),

On behalf of (your company’s name), I would like to inform you that we have decided to associate with you in our project. (Describe in your words). We have carefully gone through the proposal you had sent last week and found it suitable for the needs of our new project. (Describe all about the project). This letter is an official confirmation from our side, acknowledging our willingness to work with you.

You will be our vendor for our new project that is starting on (expected date). We will be working together for (term). (Describe all about your terms and conditions). As you know, our company works (your sector and other details). We look forward to having timely services from your side. (Describe all about proposals matter).

We expect you to stick to the following terms while working with us on this project.

Term 1 – *** *** ***

Term 2 – *** *** ***

Term 3 – *** *** ***

(mention the terms and conditions *** *** ***).

We would like to have a meeting as early as possible to discuss further proceedings and payment. (Cordially describe your greetings and expectation). Please let us know your availability so that we can fix the meeting. You can contact us at (your contact number)

Thanking You,

Yours truly,

Name and Signature…

Company/business Address…