Sample Proposal Letter Format from Students

Sample Proposal Letter Format from Students

[A proposal letter from students generally consists of the reason for writing the letter and other details. It is generally written to the college authority or an institution where they study to request or propose something. The proposal must be given various angles and their wide variety of prospects. It generally explains, in brief, the needs of the students and is written in a formal language. Since this kind of letter is addressed to the university it is important that the language used in the letter must be professional. This kind of letter is written on behalf of the entire student body to the university. Mention the reason why you want this particular proposal to be passed and also its advantages and disadvantages. You can make a change as per your requirements]


Sender/Your Name…

Subject and Department name…

Student I.D. and Other info…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver Name…

Professor/Job Position…

Subject: Proposal letter from students

Dear (Sir or Madam),

I (name of the student) on behalf of a class (class name) is writing this letter to the principal of our school Mr. (name of the principal), (describe in your words), to propose to him to let us set a small tea stall after the school hours that will supply tea, biscuits, chocolates and other dry eatables especially for students who wait for extra lectures and classes in school after the school hours. (Describe actual cause and situation).

We promise you that the stall setup will not cause any hindrance in the school activities and assure you to maintain discipline. (Cordially describe your greetings and expectation). Looking forward to a positive reply from you sir.

Yours Truly,

Name of the Student…

On Behave of the class…

Another Format, [Email Format],

To: Receiver mail address, name.fghf@email.com

From: Sender mail address, name.ghgh@email.com

SUB: Proposal Letter from Students

Dear Sir,

My name is (Name) and I am studying in (class/department name). (Describe in your words). This is to inform you that we were discussing opening a small store inside the school/college premises as it’s very difficult to outside during school/college hours.

We discussed this with our class teacher (Name). We have a lot of ideas for starting a store and we have students who are ready to volunteer for the store. (Describe your proposal). It would be a good idea to open a store inside as the students will get stuff cheaper and will be convenient for them also. (Describe all about the situation). The school can also make some money which can be utilized for the annual day program. (Describe your expectation).

Every one of us is very excited about this idea. (Explain your plan). We would request you to please allow us to open this store as soon as possible. (Cordially describe your greetings and expectation). We would like to meet you in person and discuss on this. Thank you for your time and consideration.

Looking forward to your positive reply.


Name of the Student…

On Behave of the class…