Sample Mail format to Project Manager for Project Discussion

Sample Mail format to Project Manager for Project Discussion

Sample Mail format to Project Manager for Project Discussion

[This is a sample Mail format to Project Manager for Project Discussion. First of all, managers prefer receiving a positive message. You need to highlight the accomplished achievements in the project from the business perspective, not the big effort you did or the big number of tasks done, etc. You need to modify this sample according to your needs.]


To: ABC@mail.com

From: XYZ@mail.com

Sub: Highlight the accomplished Project Discussion

Dear Sir/Manager,

I am writing to you because I would like to request a change in project. I would like to change the project I am on because my recent health and travelling issues. (Describe in your own words). I recently went to the doctor for a checkup and it was discovered that I have arthritis in my legs (Disease name). This is a condition that can’t be cured but only treated for the rest of your life. (Explain the actual cause and situation).

It can also get worse if you continue to put stress and pressure on your joints. However, it can improve slightly. That is why I have decided to take the treatment. This is the reason that I want to change to a less practical project. I love the work that I do here and I would be very sad if I had to leave this job because of my health. (Explain all about your situation).

I have made many friends and I enjoy working here as I believe in what we do. This whole company works together to make each project successful. (Describe your requirements). I hope that you will allow me to change the project and I look forward to hearing back from you.

Kind regards,

Your name…

Project manager…

Project name…

Contact Information…


[Note: Prepare a good status report and a handover plan, illustrating the positives and recommended solutions to the negatives, and at the same time try to find another new project or a running big project, so you discuss with your manager your passion of moving to manage another that project and you have to justify that passion professionally.]