Sample Application format for Duplicate Library Card

Dear Sir/Madam;

I am (Your Name), a student of (Subject and Department name), bearing student number (Student I.D./registration no.). I wrote this application to you for a duplicate library card. As you know that being a student of (Subject type), I have to visit the library for resources and my assignments very frequently. (Describe in your own words).

Due to my hectic class timetable, it is quite difficult for me to go to hostel first to pick my card and returning to the library so I started to keep the card in my bag to save time. Unfortunately, I lost my card on (Date) even though it was in my bag. (Explain the actual problem and situation). I know that sounds very irresponsible but the pressure of midterms and lengthy assignments has made it hard for me to look out for my belongings. As my midterms are a few weeks away so I can’t go to the public library because the quality of time is wasted and it doesn’t have all the books which are needed for assignments.

I request you to please give me a duplicate library card and I will pay the fine as soon as possible. (Explain on requirement). I promise you such an act of irresponsibility will not happen again. If you grant my request, I would be very grateful to you.

Best Regards;

Your name…

Subject and Department name

Student I.D.

Contact Information…

Another format,

Date…

Authority name…

Job Designation…

School/College/Institute name…

Address…

Sub: Application for a duplicate library card

Respected Sir,

I, (Your name), is a student of the first/second/third year of (Subject and Department name). I am a hard working student who is always concerned about his/her academic record and therefore tries to spend most of the time in the library looking for the relevant books and articles. (Describe in your own words). It is sad to inform that the day before yesterday (Date), I got up in a hurry from the library and dropped the card somewhere on the premises. I am still unable to forgive my negligence. (Explain the actual problem and situation). I got back the other day and looked for it everywhere possible but to no avail. My exams are approaching near and I have a heap of informative articles to prepare from the library.

I request you to issue me a duplicate library card. (Explain on requirement). I am positive that you will ponder upon my application and forward it so that I receive my card timely.

Thanking you in anticipation.

Yours truly,

Your name…

Subject and Department name

Student I.D.

Contact Information…