Request Letter for Academic Record

Request Letter for Academic Record

Request Letter for Academic Record

[A request letter should be as professional as possible and state the reason for your request. A University or a college keeps reports of all their students, these records are all confidential, and a special request has to be made in order to ask for them. Below briefly describe on sample Request Letter for Academic Record. It is also known as a transcript letter. It is a request made to the organization to release the records to the writer. The university or high school may or may not charge the student for the same; it depends on the policy of the organization. You can make changes as per your requirements.]


Sender/Your name…

Home/Office Address…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver Name…

Job Designation and Department name…

Subject: request for the academic record.

Dear [Sir/Name],

I need to get a copy of my full transcript with the [University name]. I understand that there is a charge for this document (Purpose) according to the university regulations. (Describe in your words).

I am a proud graduate of [University name], with a [Nature and type of Degree]. I need a copy of these documents for a potential job as a (…………) at (*****). (Describe all about the situation).

To assist you to locate my files promptly, my Social Security Number is (*****). My official Student Identification number is (*****). (Describe on required documents). I need the transcripts mailed to my home address at: [Home Address]

I apprehend your timely consideration of this subject, as these records are a necessity for my interview. By obtaining this documentation immediately, I will be able to attend the interview with the required papers in hand. (Cordially describe your greeting and expectation).  If you should have any questions, please feel free to contact me at [Phone number]. I can be reached anytime by phone or email at [E-mail address].


[Name of the sender]

Home/Office Address…

Contact Info. and Signature…