Transfer and Promotion Confirmation Letter to Employee

Transfer and Promotion Confirmation Letter to Employee

Transfer and Promotion Confirmation Letter to Employee

[Below briefly describe on sample Transfer and Promotion Confirmation Letter to Employee. Transferring employees from their base positions is not an easy job at all. A letter can be written back to the person who sent the letter and this letter will identify as a transfer confirmation letter. You can make changes as per your requirements.]


Receiver/Employee name…

Job Designation…

Department name…



Sender/Employer name…

Company/Institute name…

Subject: Confirmation of Transfer and Promotion to the new assignment

Dear (name),

Your promotion and new assignment have been confirmed. As of (date), you will be [Job Designation, e.g., District Marketing Manager) of the (Branch/Area name). (Describe in your words).

I am pleased to let you know you that your request for repayment of moving expenses has also been approved. (Describe all about the situation). Please submit your receipts to the office as soon as possible, and the Company shall do the needful of reimbursing your moving costs up to (Money Amount). (Focus on Salary and other benefits).

(Company/Institute name) welcomes you aboard its management team and wishes you continued success in this new position. (Cordially describe your greetings).

As per the discussion in our meeting, you are scheduled for a two-hour (training season) from (time to time) on [Date: DD/MM/YYYY]. (Describe on your requirements). The department head has been told that you will report to her immediately after the [training session].

Thanking you.

Yours sincerely,

Your name…

Job Designation…


Another Format, [EMAIL FORMAT]

From: Sender mail address, name@email.com

To: Receiver mail address, name@email.com

Subject: Confirmation of Transfer and Promotion

Dear (Name of the person/employee),

After careful evaluation of your performance and experience, this is to inform you that with effect from [Date: DD/MM/YYYY] you have been moved to the [Department name] with our organization. (Describe in your words). You will now be making sure if all the tests have been taken and that if the results match the standard and appropriate product results and will report to (Concern authority name).

The terms and conditions of your work are the same except for the notice period in case of a resignation. A 3-month notice period from either side is to be taken into consideration once your work commences. (Describe all about the situation).

Your CTC package will be (Money Amount). You can please get in touch with the HR department for the required break-up. (Focus on Salary and other benefits).

We express our gratitude of thanks for your work and hope that you will work with equal enthusiasm during your employment. (Describe on your requirements). We wish you all the best in all your endeavors.

Best regards,

(Name of signing authority)