[An official budget letter is a letter written in a formal, official capacity to discuss something with a colleague, a superior, or anyone else in the business circle. Budget letters are typically written to further an alliance or to discuss specifics of a deal. They are mostly written to and from people who know each other well in an official capacity and want to take some deal or agreement further. Official budget letters may address deliveries of goods, parcels, or shipments, as well as meetings and conferences or budgets.]
From,
Sender/Your Name…
Job Designation/Department Name…
Date – DD/MM/YY
To,
Receiver name…
Job Designation/Department Name…
Subject: Budget discussion (Write your topic)
Dear [name/designation based on familiarity],
After giving careful thought to the proposal made by you at the weekly conference last (Date), I have decided that the forthcoming project will have my wholehearted approval. (Describe in your words). I hope the management will approve of my decision. (Describe all about the situation).
I’d like to meet and discuss the budget for the project with you, as money is as important as any other factor in this endeavor. (Explain on the budget proposal). I have spoken to a few representatives from Marketing. (Describe all about your proposals). Once we meet, I’m sure we’ll be able to arrive upon a prudent decision as to how to proceed further with his.
My schedule is packed till this coming (date), but I’m free for lunch and a meeting afterward on (date). (Describe on time period). If you’ll please reply with suitable timing and place, we shall fix the meeting details. (Cordially describe your greetings and expectations). I’ll also inform the representatives to bring along the necessary documents and statistics.
Yours sincerely,
ABC [name and signature]
Job Designation/Department Name…
Company name and address…
