New Vacation Policy by an Organization

New Vacation Policy by an Organization

[A letter of the new vacation policy is written when the organization brings in some new policy related to vacations. It’s a new workplace trend, but its suitability differs for every company. In that case, the organization writes a letter to its employee clearly stating the norms and regulations that are to be followed when applying for a vacation. This condition often arises when employees become overwhelmed with the amount and demands of work, especially when these exceed their capacity to perform normally. All the changes in norms must be mentioned pointwise properly so as to avoid any controversy later. It must be mentioned that what is the minimum time span within which the employee has to apply for leave from the target date. Also, mention the number of days for which an employee is eligible for vacation. You can make changes as per your requirements.]


Sender/Your Name…

Job Designation and Department Name…

Date: DD/MM/YY (mention the letter-writing date)


Notice Board/All Employees…

All Department/Group of Employee…

Subject: [Mention the subject].

Dear [Mention the name of recipient/department],

This is to inform all the employees of (mention the name of organization) about the new vacation policy that has been recently revised. (Describe in your words). This new policy on vacations would be implemented from the coming financial year (mention the date).

If any employee applies for leave, then he/she must apply two/three/four days before the target date. (Describe all terms and conditions). If the company finds that date suitable for leave, then the company would grant leave to that employee on that particular date. (Describe company/organization rules). The company would grant leave only if it finds it suitable that the work within the organization does not hamper that employee is on leave.

Hence it is a request to all the employees to kindly follow the above guidelines while applying for a leave else it might get difficult for the organization to grant you leave. (Cordially describe your greetings and expectations).

Thanking you,

Yours truly,

Your Name…

(name of the organization)

Contact Info. and Signature…