How to write Auditions Announcement Letter?

How to write Auditions Announcement Letter?

An audition is essentially an interview held for a performer, be it a musician, an actor, singer or dancer. The greeting and first paragraph of your cover letter are the first impression casting directors have of you. Here the candidate offers a private performance for a roster of judges to showcase his/her skill and suitability for the required role. Note other auditions you’ve nailed and roles you’ve performed. Roles usually require a very specific quality in a person, and judges need to see an artist up close in his/her element to see if he/she suits the role. Hence, an audition is a fairly common and routine practice to find suitable artists for a play, musical, film or dance performance.

An Audition Announcement Letter is written by the person who is in charge of organizing the whole event. The letter must contain all the necessary information with respect to the event. This includes the no of performers required for each category, such as actors, musicians, singers, backstage personnel etc. A successful audition announcement letter also contains the rules or criteria necessary for the audition including eligibility requirements as well as other miscellaneous information such as means of communication, venue etc.

Auditions Announcement Letter Writing Tips –

  • The language used must be formal.
  • The letter should explain the exact nature of the auditions, the theme of the event etc.
  • It should contain all the relevant details regarding the auditions such as venue, timings, criteria, etc.
  • The letter should be brief and concise.


Sample Auditions Announcement Letter Format –


Candidate/Performer name…

Address information…

Date: DD/MM/YY (Date on which letter is written)


Your name…

Job Designation…

Institute name…

Sub: Auditions Announcement Letter

Dear Students,

I am pleased to announce that auditions for the play (name of the play) will commence from (Date: DD/MM/YY). The play is about (the theme of the play). (Describe in your own words).

There are a total of (no. of characters) required for the play, with additional personnel required for the band, backstage support staff and logistics. (Explain the actual cause and situation). All those interested in auditioning for the acting roles as well as the band, please be sure to collect the documents from the front desk of the theater club at your earliest. (Describe your requirements). For further inquiries, you can contact me directly at my office after school.


Your name…

Theater name…



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