Human Resource Management

Advantages and Disadvantages of Job Specification

Advantages and Disadvantages of Job Specification

Advantages and Disadvantages of Job Specification

A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. It is a document or statement which spells out the minimum levels of qualification, skills, physical and other abilities, experience, judgment and attributes required to perform them efficiently and effectively. It helps in the recruitment and selection process, evaluating the performance of employees and in their appraisal and promotion.

The importance and purpose of job specification are a thoroughly understand the specific details of a job. Jobs can be of different types and can require a different skill set to get the maximum output from a particular


There are several benefits of having a comprehensive job specification. Some advantages are listed below:

  1. Job specification highlights all the specific details required to perform the job at its best
  2. It gives the HR managers a threshold and a framework on the basis on which they can identify the best prospects
  3. Helps in the screening of resumes and saves time when there are multiple applications by choosing those who are closest to the job specification
  4. HR managers can use job specification as a benchmark to evaluate employees and give them required training
  5. It also helps companies during performance appraisal and promotions


There are certain limitations of the job specification. Some of the disadvantages are mentioned below:

  1. It is a time-consuming process as it has to be very thorough and complete
  2. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements
  3. It can only give a framework of emotional characteristics and personality traits but cannot specify the experience or forecast complex issues is any

Hence, this concludes the definition of Job Specification along with its overview.


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