What is the Retirement Letter?
A retirement letter is an official notice stating an individual’s resignation from their position and to request any retirement benefits. It is the time when an employee decides to leave his or her job position permanently. In other words, it can be said that an employee chooses to quit employment on a permanent basis. Due to retirement commonly being a well-thought-out process, it’s best to give the employer six (6) to twelve (12) months’ notice. After writing a retirement letter, an employee can become eligible to ask for the company pension, social security, retirement plan benefit, etc. It’s important to start your retirement on the right note. It is best practice to formally let your employer know by writing a retirement resignation letter.
There can be several reasons when it comes to asking for voluntary retirement and these reasons can be like:
- Low salary,
- Health issues,
- Certain unavoidable circumstances.
Reasons can be many, but it is important for an employee to information about retirement to the concerned authorities. While you are beginning a new phase in your life, remember that you are leaving behind a job you were well qualified for, with years of experience to share. It is advisable to send such a letter, well in advance. If your company policy has defined a particular time period, then you can send the letter accordingly. Resigning due to retirement will leave an empty position that may not be so easy to fill. Many organizations have retirement policies that state the time period of around 2 to 6 weeks. You should go through the retirement policy appropriately so that it can become easy for you to draft a successful letter without creating any kind of misunderstanding. You should be sure to discuss your plans in person with your supervisor before you send a letter.
It is a formal resignation letter that you submit to your employer announcing your intention to leave the company. Writing this letter according to the stated time period can make it easy for an employer to make arrangements related to your replacement, pension calculation, gratuity calculation, etc. Your this letter can also act as an official document. Therefore, it’s best to allow the employer a proper time-period to prepare for the individual’s departure.
The retirement letter can also be called as a business letter and so it is always written in a formal style. In a retirement letter, you’ll graciously thank your employer, hammer out any details of which they should be aware, and provide information to assist them with the transition. Always proofread your letter twice, in order to avoid any kind of mistakes.
Retirement letter format
- Write your name,
- Write your designation,
- Write your address,
- Write the date,
- Write the recipient name,
- Write the recipient address,
- Mention recipient designation,
- Add a subject line,
- Add salutation,
- In the first paragraph, provide the information about the retirement,
- In the second paragraph, add a few lines about your working experience,
- In the third paragraph, offer any kind of assistance,
- Closing salutation,
- Add your signature,
- Type your first and last name,
- Add your contact number.