Sample Sales Termination Official Letter

Sample Sales Termination Official Letter

[Below briefly describe on Sample Sales Termination Official Letter. Official letters include letters to clients, a salesman or any other person giving his services to the company. These types of letters are generally used to free a man from his beneficial part of the company. That is he is sacked and will not obtain any benefits from the company. You need to modify this sample according to your needs.]


Sender/Your name…

Job Designation…

Company/Organization name…

Date: DD/MM/YY (letter writer wrote the letter on this very day)


Receiver /Salesman name…

Company/Organization name…

Subject: Termination letter for (Cause)

Respected Sir,

This is on my part to inform you on behalf of our company that you had been freed from all the contracts signed with our company. (Describe in your words). You had been terminated from all your services. The decision was taken altogether by the officials of our company. The reason behind the termination of your services is the poor quality of raw materials. (Describe actual cause and problem). The products were examined by the technical departments of our organization. They discovered many defaulters in the products, which was a result of poor quality raw materials. (Explain all about the situation).

Your stuff is already been posted at your place. I regret that we could not disclose any payment as the reason for the problem. (Cordially describe your recommendation and requirements). Wishing you luck with your upcoming works. Thanking you.

Yours Faithfully,

Name and Signature…


Another format, (Email format)

From: Sender mail address,

To: Receiver mail address,

Sub: Subject: Termination letter for (Cause)

Dear (name),

On behalf of (Company/Organization name), I would like to inform you that your sales services have been terminated with our company. (Describe in your words). Since we have spread our company to the (Department, e.g., IT/Supply Chain) wing, we have taken this decision.

Please send us the pending invoice and we will transfer the amount in your account. We thank you for being with you and it was a pleasure working with you. (Describe actual cause and problem). We may contact you in the future for any kind of guidance. (Explain all about the situation). Even though the professional relationship has come to an end, we would still remain friends. (Cordially describe your recommendation and requirements). Thank you for rendering your best services to our company and we wish you all the success in the future.

Thanking you,

Name and Job Designation…