[A postponement letter is sent when a person or corporation wants to notify the appropriate parties that an event or occasion has been rescheduled. A letter of this type can be written by either an individual or a business. It can also be written to request additional time to complete a certain task for a specific cause. It is sent to the appropriate individual or firm who was invited or is involved with the event or meeting. A postponement letter is required to notify the appropriate party of a change in the dates of a scheduled event, meeting, or occasion. The letter also explains why the postponement was made.]
From,
Sender/Your Name…
Company name and address…
Date: DD/MM/YY (date on which letter is written)
To,
Receiver Name…
Company name and address…
Sub: Write your topic… [Postponement Letter]
Dear (Sir/name),
This letter is to inform you that the (Meeting type) meeting that was scheduled with (Group or party name) has been postponed. (Describe in your words). The meeting was planned to take place on (Date and time) but this has changed due to unavoidable circumstances. (Describe actual problem and situation). The meeting has been postponed to (date) on (time). (State time and schedule).
The (Job Position/person name) is attending (Work station name) out of the duty station and will be away until (date and time). (Describe all about the situation). We have postponed this meeting because the guest of honor will not be available on the scheduled date. The meeting has now been rescheduled to (Date and time) and the venue will be (Place name).
We apologize for the inconvenience that might result from this change. (Express your apology). Postponements in the future will be communicated early enough to reduce inconveniences. Kindly find the attached amended memo for your reference. (Cordially describe your greetings and expectations). Kindly let me know of any other agendas that you wish to be discussed in this meeting.
Please understand our situation and make the changes on your calendars. We apologize for the inconvenience.
Yours Faithfully,
Sender/Your Name…
Company name and address…
Contact Info. and Signature…
Another Format, [Email Format]
TO: Receiver Mail address, name.dhdh@mail.com
From: Sender mail address, name.dflj@mail.com
Subject: Postponement Letter
Dear (Sir or Madam)
I (name of the person) am writing this letter to you (name of the receiver) to tell you that the meeting that was scheduled to be held on the (Date) has been postponed to (another date). (Describe in your words). The venue and the timing of the meeting however remain the same and it is just the date that has been postponed. (Describe actual problem and situation).
As there were some meaningful discussions to be discussed in the meeting, it has not been canceled and is just postponed. (Express your apology). We understand the trouble caused to you because of this sudden change. (Cordially describe your greetings and expectations). I once again apologize to you on behalf of our management for this sudden change.
Thanking you,
Yours Truly,
Sender/Your Name…
Company name and address…
Contact Info…
