Sample Minutes of Meeting Template or Form
[This is a sample format of the Minutes of Meeting. This is a general format you can customize it according to your needs. This is specifically designed for Fund Raising Campaign for an NGO but it is a very good example of minutes of the meeting. You need to modify this sample according to your needs.]
Fund Raising Campaign
Minutes of meeting [Date: DD/MM/YY] Time: –/– am/pm
Address: — — —- — — (In Capital Word) — — —- — —
Meeting called by: Name (Concern Authority/Public Relationship Manager)
Type of Meeting: Official (Any other related type)
Facilitator: Company Name/NGO/Organization name
Attendees: Name: Manager Creative Work, Name & Designation and Name & Designation,
Duration: 45/60/120 Minutes
Topics: Discussed
Introduction
DISCUSSION: INTRODUCTION OF MARKETING DEPARTMENT OF “COMPANY NAME” AND THE “COMPANY NAME” TEAM
[Introduction of the campaign by Name & Designation like when it is going to be executed, its mechanism, benefits, and outcome. “Company Name” wants to do this because of its corporate social responsibility. Name & Designation introduce the department and give the details of functions performed by the department; Newsletters, Brochures, Corporate Letters, Email Messages, Banners and Steamers, and all communication means with individuals and corporate sector.]
Campaign Execution
DISCUSSION: SMS CAMPAIGN EXECUTION
[Briefing about the joint Fund Raising campaign going to be executed in the last week of (Month name). All departments at “Company Name” meet to exchange the full mechanism of the campaign and duties and responsibilities will be assigned before the final execution to achieve the goals and launch it successfully.]
Placement of message in newsletter & brochure etc…
Designing
DISCUSSION: “COMPANY NAME” TEAM WILL HELP TO DESIGN OUR NEWSLETTER, BROCHURES. (IF REQUIRED)
(Professional team name) will help to design our newsletter and brochure if it required in the future to make it more attractive and posting the message that how the readers can donate for AH Foundation from their mobile.
Frequency of newsletter and brochure
DISCUSSION: DETAILS OF THE ADDITIONS OF NEWSLETTERS, BROCHURES, AND THEIR FREQUENCY
Issuance of the newsletter after every four months and the brochure can be reissued after any up-gradation at “Company Name” or according to the required quantity.
Coordination
DISCUSSION: COORDINATION BETWEEN “COMPANY NAME” AND “COMPANY NAME”
Marketing Department of “Company Name” will remain in coordination with the “Company Name” Team and provide them all kinds of support to execute this campaign successfully.
Prepared By: Name & Designation…
