Sample Letter format for Booking Confirmation

[This is a Sample letter to inform the client that your booking is confirmed in a hotel. Letter from hotel management to the client for the confirmation of the booking of a hall for he has applied earlier. You can modify these formats as your requirement.]

Date…

Client name…

Address…

Sub: Booking Confirmation Letter from Hotel

Dear customer,

This is Manager of (Hotel Name) writing. You applied for the reservation of the large outdoor hall on (Date). It is to inform you that we have accepted your reservation for the large outdoor hall. Please confirm the following details.

The hall will be booked under your name from (Date to date). It has a capacity of 200/300/500 persons. Under reservation, the only dinner will be served. (Your requirement). Also, the refreshment will be served every four hours. Anytime apart from it ordered will bear extra charges apart from the booking charges. The hall opening time will be (Time) and the closing time will be (Time). It is to inform you that the hotel management reserves the right to cancel this booking anytime required. Any loss that may occur during the event shall not be covered by the hotel management. The client will have to pay 50% of the payment in advance and 2% of the payment will be submitted as security which will be returned when all the payment is made.

We look forward to welcoming you on an upcoming day. We can assure you that the event will be carried out properly without having any issue and you shall receive no complaint from our side. We thank you for giving us such opportunity to serve you on an event.

Yours truly,

Your name…

Booking Manager

Hotel Name…