Sample Invitation Letter for Annual Conference

Sample Invitation Letter for Annual Conference

Sample Invitation Letter for Annual Conference

[This is a Sample Invitation Letter for Annual Conference. You can follow these sample Invitation letter for an annual conference, annual sales conference, annual meeting, annual event and annual programs. You can make changes as per your requirements.]


Respected person Name…




Subject: Invitation Letter for Annual Conference

Dear Sir/Madam,

On behalf of the (Company/Institute/organization name), we cordially invite your institution to be a part of the Annual (Company/Institute/organization name – 20xx), which is scheduled to be held from [Date to Date] at the (Area and Place name).

After two successful sessions of (Company/Institute/organization name)’s flagship conference, we are proud to present the third edition (more/less) of (Company/Institute/organization name). We believe that (Company /Institute /organization name), is an excellent and exceptional opportunity which enables students to become diplomats and represent foreign countries, among which borders and distances no longer exist. Offering delegates the chance to debate pressing global issues, challenging students to take on new perspectives, and building strong new friendships that span across the globe; (Company/Institute/organization name) prepares its delegates to become the world leaders of tomorrow. The event will not only incorporate extensive discussions, but will also consist of additional workshops, guest speaker sessions and scintillating social events, that will help our future leaders to develop networks and transform their ideas into actions. (Describe rules and regulations in your words).

Registration for the event has been divided into two phases. Phase I will consist of institutions’ registration along with their team compositions. The deadline for Phase I is the (Date). Phase II consists of payment of delegate and delegations fees, after which registration will be deemed complete. This phase will end on the (Date). However, it is encouraged that institutions register in time and well before the deadline to avoid any inconvenience. Registration will only be done through our website or through our email address (mail address). For queries regarding registration and security concerns, feel free to email us.

We look forward to an intellectually stimulating and enjoyable conference, and we hope you do too. The
host team of (Company/Institute/organization name) is trying their best to make this experience unparalleled and enriching for you. Thank you in advance for your support, and we hope a delegation from your institution will join us for (Company/Institute/organization name).

Sincerely yours,