Responding to the Resignation Letter

Responding to the Resignation Letter

Responding to the Resignation Letter

[Resignation letters are written by an employee when he wishfully wants to discontinue working with the organization. The employee’s job ends with the submission of the resignation letter, and it is the responsibility of the management to respond. Below briefly describe on sample Responding to the Resignation Letter. If the management feels that the employee is not an asset and all he does is, adding chaos, they accept the resignation without any issues. The letter usually ends on a positive note. If the management wishes to persuade the employee to stay in the organization, they should mention his importance for them. Customize the content according to the information you want to convey.]


Receiver/Employee’s name…

Job Designation and Department name…

Date: DD/MM/YY (date of writing letter)


Your name…

Job Designation and Department name…

Dear Mr. /Ms. (name of the concerned person),

This letter is with reference to your relieving interview with us and the management wants to inform you that your resignation dated (mention date) from the post of (mention post) has been accepted and you will be relieved from your duties with effect from (mention date). (Describe in your words).

We hope you had a nice time here with your colleagues. The management is pleased with your performance and conduct. (Describe on behalf of the company authority). You are one of the best employees we ever had on the floor, and we feel proud that you are moving on to be a part of the best company (name of organization) in the industry. (Express your feelings).

Please handover all the pending projects to your other team members, and you may suggest any one member of your team who is responsible and capable of handling the team. (Cordially describe your greetings and expectation).

We wish you all the best.

Yours Sincerely,

(Your name)

Job Designation and Department name…

Contact info. and Signature…


Another format, (Email Format)

To: Receiver mail address, [email protected]

From: Sender mail Address, [email protected]

Subject: Acceptance of Resignation

Dear (name),

Concerning your reliving interview you had with us we would like to inform you that management has accepted your resignation and the organization is reliving you (Letter ref. and date). (describe in your words). We hope that the professional association you had with us, was thoroughly enjoyed by you.

We hope that your journey of (***) years here in the (Compay name) was marvelous. The management is also pleased and honored by your conduct and performance. (Describe on behalf of the company authority). We are even honored that you being one of the most efficient employees in our best teams, got through (Another Format); one of the best organizations in the industry. (Express your feelings)

You may hand over all your pending projects and work with your manager. With this, we approve your resignation and wish your greater heights and achievements in life. (Cordially describe your greetings and expectation). Remember our organization will always welcome you with warmth in the future.

Yours truly,

For XYZ Ltd.

(Authorized Signatory)

Job Designation and Department name…