Request for Maternity Leave

Request for Maternity Leave

[Maternity leave is a period of unpaid leave offered to a mother before and after the birth of her child. It is typically used to concentrate on the pregnancy, birth, and immediate postpartum care of the newborn. The request letter must include pertinent information about the woman’s pregnancy, the days or months she will be absent, as well as information about the remuneration she may be anticipating or concessions that may be required. A maternity leave request letter is a formal letter prepared by a pregnant woman at the start of the period when she has to stop attending work/stop working and is asking permission from her superiors to do so.]


Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (on which it is being written)


Receiver name…

Job Designation and Department name…

Subject: Request for Maternity Leave

Dear Mr./Mrs./Ms. [name],

As I have mentioned earlier, I’m writing this letter as an application for maternity leave, starting from the [starting date] till the [ending date]. (Describe in your words). I have attached a medical certificate confirming my pregnancy and expected date of delivery. (Attach all related documents).

In my absence Mr./Ms. [name] will take over my work. (Explain all about the situation). I have briefed him/her about the upcoming projects. (Describe work details). In the case of any queries feel free to contact me telephonically.

Thank you for your support and cooperation. (Cordially describe your greetings and requirements). Please pardon if any inconvenience is caused.

Yours sincerely

 [Your Signature and name]

 [Your Designation]

 [Your Contact Info.]

Another format, [Email Format]

To: receiver mail address, name.dfgf@email.com

From: sender mail address, name.hgfj@email.com

Subject: Maternity Leave Request Letter

Dear Mr./Mrs./Ms. (Name)

I am writing to inform you that I am currently (Time periods) months pregnant with my first child, who is due around the end of (Month/date). (Describe in your words). I would like to request that maternity leave should be granted to me from (date). (Describe all about your requirements). I have attached the required maternity leave request forms for your perusal.

According to my leave records with the HR department, I am still entitled to 15 days of annual leave which I would like to add to my maternity leave entitlement. (Focus on company policy).

Please confirm this request and revert to the exact date when I should report back to work after the delivery of my baby. (Explain all about the situation). Also, during my absence, Ms. (Name) will take over my work. I have briefed her about all the upcoming projects. (Describe work details). You can contact me telephonically at (contact info.) or via email at (mail address) if you would require my insights for any task. Kindly inform me of anything else which I would need to clear before my leave commences.

Thank you for your support and consideration. Cordially describe your greetings and expectations). Please pardon if any inconvenience is caused.

Yours Sincerely,

Your name…

Job Designation and Department name…