Letter from Contractor to Clients about Completion of Work

[This is a sample Letter to Contractor for Completion of Work. You can follow this sample completion letter from contractor to clients on finalizing the project with report and payment settlements etc. You can modify this sample as your requirement.]

Date…

Client name…

Managing Director, (Jon designation)

Company/Institute Name…

Address…

Subject: Completion of Work

Dear Sir,

We are pleased to inform you that we have been able to complete the construction work at the site in the desired time. We signed the contract of construction works that have a tenure of 3/4/5 years (More/less) between the start and completion date of the project. It has been a great achievement by us to complete the project on time as it was a mega project regarding the infrastructure works. We request you to have a project completion ceremony in your good office so that we depart our ways with a smile on our faces. We will be looking forward to working with you in the future projects.

The contract is expiring on (Date). With the current pace of work, it is anticipated that all the construction work and leftovers will be completed a week or two before the expiry date of the contract. It has been a great privilege working with you during all these years.

As stated above it is clear that the project will be over before the deadline. Since we submitted our last bill to your good office a few days ago is still in progress. We would like you to please clear our previous pending payments left with you so that we can move further to our final settlement with you at the completion of the work.

We have submitted to you our invoices of the previous six months which are still to be paid by you to us. It was agreed that the payment will be received within a month after the submission of the invoices but it has been more than a month and no action has been taken in this regard and no payment has been made. We are requesting you that necessary action may be taken so that we could be able to pay our suppliers and employers in the agreed time.

Looking forward to a quick response from your side.

Thanking you and assuring you our best services at times.

Yours truly,

Your name…

Project manager (Jon Designatiuon)

Construction Company name…