How to Write a Promotion Letter?

[The promotion request letter is usually written by an employee of the organization to convey his interest in being promoted to a higher position. It also offers an increase in salary, added perks, extra workload, and new obligations to the new job. In a promotion request letter, a person should give all the details required, such as his/her accomplishments throughout his/her tenure in the organization. There are some other letters in reference to promotion opportunities, such as a recommendation letter, a direct request from an employee asking for the position. Below is given some sample format.]


Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (Date on Which Letter is Written)


Receiver Name…

Job Designation and Department name…

Subject: Application Letter for Promotion

I am writing this letter in reference to my promotion for the post of (Designation). (Describe in your words). I have been a part of the organization for the past (Time duration) years and have been promoted to the current position last financial year. I have worked on various successful projects throughout my tenure. (Describe all about the situation). I have always been open to learning new things and taking up new responsibilities.

I was given an appraisal three months ago by my supervisor (Name).  He has been very impressed with my style of working and my overall performance. (Describe your job performance). My learning has increased immensely in the (Number of years) years that I have worked under his guidance.

I would like to request you to consider my request for my promotion to the above-said post. (Express your expectation). I feel that I am ready to take up greater responsibility and challenges.

Please, find enclosed data that may support my claim as well as for your convenience. (Cordially describe your greetings and expectation).

Please let me know in case of any clarifications on the same.

Thanking you,

With Regards,

 (Name of the issuer)

 (Designation of the issuer)

Another Format, [Email Format]

From: Sender Mail address,

To: Receiver mail address,

Dear Sir/Madam,

Sub: Request for consideration for Promotion.

It gives me immense pleasure to bring my performance review into your kind notice that has been shown throughout my career. (Describe in your words). I served the company for (Time duration) years in the capacity of (Job Position). I had accomplished the given targets therefore in that response; the manager evaluated me by giving a good performance appraisal. (Describe all about the situation).

I remained an active participant throughout in generating business activity for the organization and my attendance is good too. (Describe your job performance).

I would request you to please consider my name for the above-mentioned post. (Cordially describe your greetings and expectation).

Please, find attached relevant data to support my claim as well as for your convenience.

Thanking you.

Yours sincerely,

(Name of the issuer)

 (Designation of the issuer)