Sample Copyright Permission Letter Format

Sample Copyright Permission Letter Format

[Because intellectual property laws protect creative works such as text, artwork, or music, copyright permission is frequently required. A Copyright Permission Letter is written with the intention of obtaining permission from the owner of the rights to a specific material or content. If you use copyrighted work without permission, you may be violating or “infringing” the rights of the work’s owner. To publish or use the work of a specific person/owner of the material, permission from the owner is required; otherwise, the owner may claim illegal use of his work. To avoid such blunders, a detailed letter is sent to the owner before using the content. If you want to write a letter requesting permission to use copyrighted material, you can find samples and templates below.]


Name of the Sender…

Address of the Sender…

Date: DD/MM/YY (Date on which letter is written)


Name of the Recipient…

Address of the Sender…

Subject: Purpose of this Letter…

Dear (Mrs./Mr.),

I am writing this to you requesting the copyrights for the below citation. [Add complete citation details about the work, name of the book, author, edition, publisher, date of publication, content and exact page numbers that you are requesting from the book, and other details which are mandatory to identify]. (Describe in your words).

I would like to add this particular portion from your book (Name of the book) as I am currently working on a project (Name and details of the Project). (Describe all about your requirements).

[Add the complete citation details of the project that you are preparing, the name of the publisher, and likely date of publication.]

The thesis talks about (Write about the nature of your work) for which your article will be most helpful. (Describe all about the situation). I hope you will authorize me to use this content in my work.

I am eagerly waiting to hear from you. (Cordially describe your greetings and expectation). Thank you so much!


 (Name of the Sender)

Contact Info. and Signature…

Another Format, [Email Format]

To: receiver mail address, name.dfgj@email.com

From: sender mail address, name.ghdg@email.com

Subject: Copyright Permission Requisition.

Dear (Name of the recipient),

I am a student at ABC Music Academy. I am composing a tune for the cause (Mention the cause or event). (Describe in your words). Since you are the composer of this tune and I would be using this for commercial purposes, I am requesting you to provide copyrights for the same.

[Provide the details of the Music/tune which you want to add to your tune and use it in the event] (Describe all about your requirements).

I am very much hopeful and eager to hear back from you as early as possible. (Describe all about the situation). Please provide me with the same.

Thank you so much in advance. (Cordially describe your greetings and expectation).


Name of the sender…

Address and Contact info…