Sample Retirement Announcement Letter Format

Sample Retirement Announcement Letter Format

Sample Retirement Announcement Letter Format

[A retirement announcement letter is written by a person who is willing to retire from a job that he/she is doing in a company, due to some reasons, earlier. Here briefly focus on Sample Retirement Announcement Letter Format. The letter is addressed to the head or chief of the company to request for the retirement before the date; the person is supposed to retire. You can modify this sample as your requirement.]


Sender/Your Name…

Job Designation…

Date: DD/MM/YY (date of writing the letter)


Receiver name…

Job Designation…

Subject: Request for Retirement

Respected sir,

I’ve been working for (number of years) years in your company and it had been a great experience. (Describe in your words). I still have a (number of years) years of job left. I really wanted to complete this but unfortunately, I’m not able to do so because of (the reason for the resignation). (Describe actual problem and situation).

The working experiences I gained in your company, those I’ll never forget. (Describe something on your professional life). I’ll always miss coming to this place, and even more, I’ll miss my colleagues and the people I worked within the different phases of this job. (Cordially describe your greetings and requirements). It is my kindest request to you that please provide me with the information with the payback as well as the pension that I’m going to receive after retirement.

Thanking you,

Yours faithfully,

Name and signature…


Another format, [Email Format]

To: Receiver mail address, name.hfh@email.com

From: Sender mail address, name.jhk@email.com

Subject: Retirement announcement

Dear Sir,

I would like to inform you that I have decided to retire effective from (date). I have another (***) years of service remaining, but I would plead for early retirement. (Describe in your words). The reasons are entirely personal and by any stretch not related to the company. I am extremely satisfied over here.

I would like to request you to initiate the processes to relieve me of my charges and also payment of my due salary as well as gratuity which applies to me. (Describe all about the situation). Also, please make sure that I receive my Provident Fund dues from the EPF office by issuing me Employer’s Provident Fund Statement.

I thank the management and all my colleagues for the overwhelming support that they have provided to me during all these years from the bottom of my heart. (Cordially describe your greetings and requirements).

With all the best wishes for the success and growth of the company.

Yours sincerely,


Job Designation…