Sample Request Letter for Transport Arrangement

[This is a Sample Request Letter for Transport Arrangement. You can follow this sample application letter to a transport company for an arrangement of transport for a tour and for school, college, and university or company employees, etc. You can modify these sample as your requirement.]

Date…

Concern Authority Name…

The Manager Operations, (Job Designation)

Department Name…

Company/Institute name…

Sub: Request Letter for Transport Facility

Dear Sir,

We have carefully examined the transport services you provide for your clients in the form of buses and taxis which is quite satisfactory. As far as our school is concerned, we are imparting education to children in our school system where students are also taken on different trips for the purpose of the study and gaining practical experience of education. (Describe in your own words). Recently, we have organized a one-day study tour to (Area and Place name) in (city name) for the students of (Department name). In this context, we require a well-conditioned bus and adept driver, who would pick fifty students (More/less) from school/college, carry them to the (Selected place name) in (city name) and then bring them back to college in evening hours of the same day. (Explain the actual cause and situation).

You are requested to arrange a bus with driver for the trip of (College campus address) to (Selected place name) on (Date: DD/MM/YY). (Describe your requirements). If possible for you then please let us know the charges for this transport facility and other mandatory requirements from your side with response to this letter at your earliest.

Should you need any further information, please do not hesitate to contact me.

With regards,

Your name…

Vice Principal/Admin (Job Designation)

Colllege/School/Institute name…

Contact Information…