Sample Refusal Letter format for Promotion Gracefully

Dear (Employee name),

I am writing to you because I would like to formally apologize that you did not get the promotion that you applied for last week (Date). The reasons for this were because you don’t have the right skills and experience with the office workings in dealing with corporate clients and handling the paperwork. (Write actual cause and situation).

However, you are very good at the job you are doing now and if you keep up the good work and get the right knowledge that you need ensure that next time there is a promotion going you will get it. I hope that you don’t take this personally this is just business. Keep up the hard work.

Yours sincerely,

Dear (Employee name),

Assistant Manager (Job Designation0, Electric Company (type of company and Name),

It is to inform you that your request for promotion to the seat of Manager Operations (Job Designation) has been rejected by the competent authority on account of your performance which is below the standards of (Company Name). The company had assigned you with some additional duties and tasks to check your competency but you failed to achieve them entirely and not completed the work yet. This shows your ineptness while completing your duties. (Write actual cause and situation).

Therefore, the competent authority has decided to keep you at your present place of duty and hope for more hard work from your side so that you could be able to promote by the senior management without the need of submitting a request.

The copy is forwarded to the Managing Director.

Deputy Director (HR),

Your name…

Job Designation…

Department Name…

Company/Institute name…