Request Letter for Duplicate Official Document or Contract
[Here briefly describe on sample Request Letter for Duplicate Official Document or Contract. The objective of writing this letter is to request a duplicate copy of your important document that was lost due to some reason. It is essential that you should give the appropriate reason to the concerned authority while asking for a duplicate copy of your document. You can make changes as per your requirements.]
From,
Your/Sender name…
Home/Business Address…
Date: DD/MM/YY (Date on which letter is written)
To,
Receiver name…
Job Designation…
Company/Institute name…
Sub: Letter for Duplicate Official Document
Dear (name/Sir),
I would like to bring to your kind attention that the property documents of (Document type) have been destroyed due to (Show your actual cause and situation). We would need the duplicate copy of the same for taxation purpose. (Describe in your words).
I would be very grateful to you if you could get the needful done on priority basis and issue us the copy of the documents. (Explain all about the situation). They are required on an urgent basis by the taxation department. I am enclosing all the documents for verification purpose with this letter for your consideration. (Cordially describe your requirements). Your help in this regard will be highly appreciated.
Thanking you,
Yours sincerely,
Your Name…
Contact info. and signature…
Another Format,
From,
Your/Sender name…
Home/Business Address…
Date: DD/MM/YY (Date on which letter is written)
To,
Receiver name…
Job Designation…
Company/Institute name…
Sub: Requesting for a duplicate copy of property documents
Dear Sir,
I would like to bring to your kind consideration that the property documents of (constructions/project type), (Address) has been destroyed due to a short circuit which results into a fire at our plant in (City/Headoffice name). (Describe the actual problem and situation). The documents were kept safely in the locker, but due to this fire, everything got destroyed. (Describe in your words). I am attaching the photographs taken after the incident for your reference. (Show your proff).
I would be really thankful to you if you could take prompt action in this regard and provide us with the duplicate copy of the documents as we need to do some statutory obligations and that documents are required for the same on urgent basis. (Cordially describe your requirements).
Thanking you,
Yours sincerely,
Your Name…
Contact info. and signature…
