How to Write Staff Appreciation Letter?

How to Write Staff Appreciation Letter?
There are many reasons to show appreciation for someone during your job search. The objective of writing this letter is to appreciate your employee on his achievements. It is considered to be a good gesture on part of the employer to appreciate his staff on his achievements. The purpose of the ‘thank you’ letter or email is to show appreciation for the people who have helped you succeed or make your work life enjoyable.Appreciation letter is the recognition of the excellent work performance of an employee on his role. Sometimes a mere appreciation is enough to raise the motivational level of the employee and his enthusiasm level also increases. It is given to encourage the employee and also acknowledge the efforts and good work done by an employee. The staff will always be ready to go beyond his limit and even work extra hours for the company if you appreciate his efforts. A simple letter of appreciation to your staff for their hardworking efforts will help them feel encouraged and motivated to put in long extra hours in doing more good work and at the same time will help enhance employees’ retention.

Staff Appreciation Letter Writing Tips:

  • Firstly it is vital to appreciate your staff with sincerity and genuinity.
  • You must mention in your letter about how your staff achievements have helped the organization.
  • The tone of the letter should be polite and formal.
  • Wordings of the letter should be such that your staff feels special and appreciated on his efforts.
  • Once you are through writing the letter, please recheck the same for amendments, if needed.

Appreciation Letter to the employee is commonly issued by the employee’s boss, Manager or Human Resource Department and this works as morale booster not only to the employee but also spread a positive vibe to the other employees working in an organization.

Sample format –


Receiver name…

Job Designation and department name…

Date: DD/MM/YY (Date on which letter is written)


Sender name…

Job Designation and department name…

Sub: Appreciation Letter for…

Dear Mr./Ms. (Name of the person),

I am writing this letter to extend my appreciation towards you for your outstanding performance in this quarter. You have increased the profit ratio of the organization by (figure). (Describe in your own words). I truly appreciate your dedication and enthusiasm in achieving the target. You have proved yourself that you are an asset to the organization. (Cordially describe your appreciation).

I once again would like to congratulate you on your achievement and wish that you will continue working with the same spirit and attitude in future also and will take our company to greater heights of success.

I wish you all the best.

Yours truly,

Your name…

Job Designation…

Department Name…


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