Contract Termination Notice

Contract Termination Notice

[Contracts of all kinds must be terminated at some point by the parties who entered into an agreement. Businesses and individuals enter into various types of contracts relating to jobs, providing services, renting out the property, and any other requirements that may be required. A termination notice is an official declaration made by one party to the agreement to the other that his or her services are no longer required. A contract that is not terminated as specified will hold one party liable for expenses for services that were not rendered or required. It would put the opposing party in a better position because he or she would be claiming financial benefits without having to work for them. Either of these situations can be avoided without difficulty if both parties exchange a termination notice.]



Name of the Organization and Address…

Contact Details of the Contractor…

Date: DD/MM/YY


Name of the Recipient…


Contact Details

Subject: Termination of Modeling Contract for [Term of Contract]

 [Designation of the Recipient],

Our organization is under contract with you presently for promoting our products and we are extremely happy with the results your promotions have delivered. (Describe in your words).

As part of a cost-cutting measure, we have determined that we can no longer continue with your contract and have therefore decided to issue a termination notice which will be effective from [last date of the contract]. (Describe all about the situation).

Any financial dues outstanding to you will be paid on your last working day with this organization. (Describe on terms and conditions). Please be informed that this is just a temporary measure and we will certainly be looking forward to hiring your services sometime in the future.

We wish you all the best with other contractors and are prepared to offer you recommendation letters if needed by anyone. (Cordially describe your greetings and recommendations).

Yours sincerely,

[Signature of the contractor],

[name of the contractor].

Contact info…

Another Format, [Email Format]

TO: Receiver mail address, [email protected]

From: Sender mail address, [email protected]

Dear [Name of the Individual],

[Subject: Response To the Termination Appeal You Had Filed],

I am aware you have been awaiting my response to the termination appeal you had filed. (Describe in your words). After reviewing your letter we have decided to reject your application for the reasons mentioned below.

This letter is to confirm your termination from our organization because of the inappropriate behavior you have displayed. (Describe all about the situation). Your termination will be effective from the date mentioned in the original letter.

As you are aware that on [date] you were captured by our surveillance cameras shifting property of the organization without authorization and this is the type of behavior we do not encourage.

You will shortly receive a prepaid envelope to return your company ID and any other property of the organization in your possession. (Describe on terms and conditions). Upon receipt of the property, this organization will forward to you your final payments which are outstanding including any pay for leaves that may be pending.

You may contact the human resources department for any questions you may have regarding this matter. (Cordially describe your greetings and recommendations).

Yours sincerely,

[Signature of the individual signing the letter],

[Name of the signatory, designation and contact details]