Complaint Letter to Vendor for Late Delivery or Supply
[These are sample Complaint Letter to Vendor or Supplier for Late Delivery or supply of the Material. You can follow these formats as a Warning letter for next late delivery contract will be canceled. You can customize this letter as per your requirements.]
Date…
Vendor Name…
Organization name…
Address…
Sub: Complaint Letter for Late Delivery
Dear (name),
It is apprised the contract agreement for the supply of constructional material and allied items was concluded between your company and our office in the two months back (Agreement date). Against the said contract our office issued you a supply order just after the conclusion of the contract for the delivery of stores at the site. But despite the passage of a reasonable time of two months you have failed to supply any quantity out of our supply order. It is very important to realize you that due to your negligence our constructional progress is suffering very badly which is ultimately the damaging name of our department. You are hereby once again directed to gear up your resources and deliver the store immediately without wasting any further time. One more thing is also to keep in mind that if you fail to deliver the store the same contract agreement will be entrusted to some other contractor on risk and cost basis and loss incurred to the contract will be debited against the earnest money deposited in our office by you. So it is hoped that you will take this letter extremely important and serious and complete the supply in no time without fail.
Yours sincerely,
Your name…
Contact no. and signature…
Another format,
Date…
Supplier Name…
Organization name…
Address…
Sub: Letter for Late Delivery of the Material
To,
The Supplier,
Subject: Complaint late delivery of material
Dear Sir,
It is to have your kind attention to the looming problem at site due to some kind of delay in the material delivery (materials type). It has been two weeks (Date) since our last received consignment from your side and after a day or two we submitted our next order for material to your office on urgent basis. As mentioned earlier it was an urgent delivery case so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for a sufficient pace of work to be kept going as it is a fast track project so no delay in its deadline can be tolerated. After the submission of order no action or response has yet been received from your side. So it is advised that an early action may be taken in this regard from your side to carry out the delivery as soon as possible by (Date). In case you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime.
A quick action in this regard will be highly appreciated.
Thanks and Regards,
Your name…
Contact no. and signature…
