Common Resignation Letter Formats

Common Resignation Letter Formats

Common Resignation Letter Formats

[A resignation letter is written by an employee to inform the superior/boss of his/her decision to resign from the organization by giving valid reasons or politely mentioning personal reasons for the same. Here briefly focus on Common Resignation Letter Formats. The letter should include the reasons for resignation but also include a thank you to all your colleagues and boss through your journey. Customize the content according to the information you want to convey.]


Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (date of writing letter),


Receiver/Boss Name…

Job Designation and Department name…

SUB: Resignation Letter

Dear Sir/Madam,

I have worked in this organization for the past (mention tenure) and am currently serving as (mention current post/ designation). (describe in your words). Please treat this letter as  (mention period) notice for resigning from my current capacity in this organization.

(briefly state reasons for resigning). I will be joining (name of new organization) as (state post/designation) with effect from (date o the joining new organization). (Describe something about your job experiences).

I will always cherish my tenure in this organization and take along valuable lessons learned from seniors and juniors. (Express your feelings). I am looking forward to serving the new organization with similar zest and sincerity.

My contact details (furnish contact details). I wish my colleagues and this organization a bright and prosperous future. (Cordially describe your greetings and expectation).

Yours Sincerely,

(your name)

Job Designation and Department name…

Contact info. and signature…


Another format, [Email Format]

To: Receiver mail address, name.fgjj@mail.com

From: Sender mail address name.jklk@mail.com

SUB: Resignation Letter

Dear (name of the receiver),

I would like to serve (notice period served) notice of my resignation from the post of (your post) from (company name), with my last working day being (date). (Describe in your words).

I am resigning because (mention reason for resignation). (Explain actual cause and situation).

It is with a heavy heart that I am informing of my decision. (Express your feelings). Let me take this opportunity to convey my sincere gratitude to the Management of (company name), and to my colleagues, who made working here so great. (Describe something about your job experiences).

I request you to please provide a reference as it will help me with my next job. (Cordially describe your greetings and expectation). I wish everyone at (company name) every happiness and good luck for the future.

With best regards,

(your name).

Job Designation and Department name…